Administrator - Acland

Qube Ports and Bulk; Toowoomba Regional; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Employee Assistance Program

Career development opportunities

Supportive team environment

Job summary

Qube Ports and Bulk is seeking an experienced Administrator to manage the administrative duties for the Acland Project. The role involves coordinating site personnel, processing orders, and handling accounts payable/receivable within a collaborative team.

The ideal candidate will have a Certificate III in Business Administration and solid experience with Microsoft Office. Strong communication and the ability to multitask in a busy mining environment are essential.

Qualifications

• At least 1 year in an Administrator role or similar.
• Certificate III in Business Administration or equivalent.
• Experience in heavy transport & mining industry is ideal but not mandatory.
• Highly experienced with Microsoft Office Suite applications.
• Experience with email management, data entry and general administrative duties.
• Excellent written and oral communication, and ability to work with diverse people.

Responsibilities

• Provide administrative and clerical support to the project team.
• Schedule accommodation for site personnel and coordinate travel when required.
• Create and process purchase orders and ensure proper invoicing documentation.
• Manage accounts payable and receivable; maintain financial records.
• Maintain personnel, training files and inductions; manage office supplies.
• Support data entry and other general administrative duties as needed.

Skills

Communication skills

Teamwork

Independent working

Multitasking

Adaptability

Education

Certificate III in Business Administration

Tools

Microsoft Office Suite

Data entry software

IT systems familiarity

Job description

About Qube

We are proud to be recognised as a high-flyer in the industry, recently voted among the top 9 best places to work in Australia for large-scale employers. Qube Bulk provides complete mine-to-market and mine resupply solutions, offering a range of mine, road, rail, storage, port and ship services. With operations ranging from capital cities to regional towns and into some of the most remote places in Australia, Qube Bulk has over 3,000 employees among the 10,000 employees that work across our Energy, Logistics, Ports and Bulk divisions.

The Opportunity

We are seeking an experienced Administrator to join the Qube team in Acland, to manage the administrative duties of our Acland Project.

• Full-Time position available
• Competitive remuneration package
• Access to our Employee Assistance Program
• Supportive team environment
• Ongoing development opportunities for career growth
• A commitment to promoting workplace diversity & inclusivity

About You

To be successful in this role, you will ideally bring the following;

• At least 1 years’ working experience in an Administrator role or similar
• Hold a Certificate III in Business Administration or similar.
• Experience in the heavy transport & mining industry (ideal, but not mandatory)
• Highly experienced with all Microsoft Suite applications
• Prior experience with email management, data entry & general administrative duties
• Excellent communication skills both written and oral
• Ability to communicate with a variety of people
• Be able to work well in a team environment as well as be able to work independently
• Contractor Management
• Assist other administration team members
• Accounts payable experience
• Ability to multitask and prioritise projectsProven ability to pick up internal systems (IT) quickly

Key Responsibilities

This role forms an integral part of the project team, responsible for administrative functions and providing support to the rest of the team. You will perform various administrative and clerical tasks to support our office and the operational team, ensuring that all administrative tasks within the office are carried out in an efficient and timely manner.

• Scheduling accommodation for site personnel
• Creating & actioning purchase orders
• To ensure all relevant paperwork is collated and attached as per invoicing procedures
• Accounts payable & receivable management
• Maintain a register and assist in the processing of employee inductions
• Maintain employee personnel & training files
• Ordering of office stationery requirements
• Other general data entry & administrative duties

At Qube we value diversity in the workplace and encourages applications from people of all backgrounds. We empower our people to deliver exceptional results for our customers every day and pride ourselves in offering a safe and inclusive workplace.