Site Administrator

Webuild S.p.A.; Sydney; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive pay

Diversity & inclusion

Employee recognition

Career growth

Novated lease

Collaborative culture

Major project

Job summary

Webuild S.p.A. is seeking a Site Administrator to support the Parklife Metro JV based at Badgerys Creek, Sydney. You will ensure smooth site operations through document control, reporting and coordination for a major infrastructure program.

The role requires highly organised, proactive individuals with site-based admin experience, capable of managing multiple priorities while supporting a large project team of engineers, PMs and subcontractors.

Qualifications

• Previous site-based or construction administration experience.
• Experience in construction/infrastructure environment desirable.
• Strong organisational and multitasking skills.
• Ability to work with a broad range of stakeholders including construction teams and subcontractors.
• Proactive and practical approach; able to work independently while supporting the project team.

Responsibilities

• General office management (stocking up kitchen, stationery etc).
• Provide day-to-day administrative support to site-based construction and project teams.
• Coordinate general site office administration including correspondence, filing, registers and records.
• Maintain accurate records of subcontractor and workforce documentation.
• Receipt dockets for POs in Virtual Superintendent in a timely manner.
• Coordinate meetings, room bookings, site visits and other project activities.
• Maintain good relationships with Site Team (Project Manager, Engineers etc).
• Escalate invoice rate discrepancies to Engineers or Commercial Managers as appropriate.

Skills

Site administration

Construction admin

Organizational skills

Multitasking

Stakeholder coord

Independent work

Tools

Virtual Superintendent

Job description

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Parklife Metro JV is leading the delivery of the Sydney Metro - Western Sydney Airport project, a landmark transport initiative that will link St Marys to Bradfield and seamlessly connect with the new Western Sydney Airport.

This visionary project driven by a joint venture between Plenary, RATP Dev, Siemens, and Webuild includes the construction of six new stations, 12 state-of-the-art metro trains, advanced rail systems, and a modern stabling and maintenance facility at Orchard Hills.

As the largest public-private partnership (PPP) ever awarded in New South Wales, this $5 billion project is set to redefine the future of Greater Western Sydney by enhancing connectivity and driving economic growth. Being part of Parklife Metro JV means joining a transformative infrastructure venture with the chance to grow your career in a fast-paced, forward-thinking environment.

This is more than just a rail project. It’s a critical step in shaping the long-term social and economic fabric of Western Sydney. The infrastructure being delivered will support the region’s expected population growth, improve access to employment hubs, and promote sustainable, integrated urban development. At the heart of this transformation is a commitment to innovation, sustainability, and community impact.

Parklife Metro JV is building a culture that values collaboration, diversity, and inclusion. With a strong focus on safety, professional development, and creating lasting benefits for local communities, our team is empowered to push boundaries and deliver excellence at every stage. Whether you're an engineer, project manager, systems specialist, or corporate professional, you’ll be part of a high-performing team working on one of the most significant infrastructure projects in Australia’s history.

• Competitive remuneration package
• Diversity & inclusion initiatives
• Employee recognition programs
• Growth and development opportunities within a large-scale project
• Novated leases
• Supportive and collaborative work culture
• Work on one of the most exciting infrastructure projects in Australia

The Opportunity:

Employed by Webuild, Parklife Metro is seeking a Site Administrator to join our team based at Badgerys Creek.

As Site Administrator, you will provide essential administrative support to the construction team, ensuring smooth site operations through efficient document control, reporting, and coordination. This is a fantastic opportunity for a highly organised and proactive individual to contribute to the success of a major infrastructure project. This is a hands-on site-based role suited to someone who enjoys working in a fast-paced construction environment and is comfortable managing multiple priorities while supporting a large project team.

Duties & Responsibilities:

• General office management (stocking up kitchen, stationery etc)
• Provide day-to-day administrative support to the site-based construction and project teams
• Coordinate general site office administration, including correspondence, filing, registers and records
• Maintain accurate records of subcontractor and workforce documentation.
• Receipt dockets for PO's in Virtual Superintendent in a timely manner
• Coordinate meetings, room bookings, site visits and other project activities as required
• Maintain good relationships with Site Team (Project Manager, Engineers etc)
• Escalate invoice rate discrepancies to Engineers or Commercial Managers as appropriate

Criteria :

• Previous experience in a site-based or construction administration role
• Experience working within a construction, infrastructure, engineering or major projects environment is highly desirable
• Strong organisational and multitasking skills
• Ability to work effectively with a broad range of stakeholders, including construction teams, subcontractors and project personnel
• A proactive and practical approach, with the ability to work independently while also supporting the broader project team

What's Next?

Join us and help deliver a legacy that will serve generations to come while building a rewarding and purpose-driven career.