Site Administrator

Macmahon; Gold Coast City; On-site; AUD 56,000 - 73,000; Full time

Benefits offered by this job

Accommodation allowance

Job summary

Macmahon Underground is seeking a Site Administrator to support the Snowy River Gold Mine Project near Reefton on New Zealand’s South Island. Reporting to the site leadership team, you will assist with day-to-day administrative functions to keep operations compliant and well-organised.

You’ll coordinate rosters, travel, accommodation, onboarding, and site records, while handling data entry, document control, and reporting.

Qualifications

• Previous experience in a Site Administrator role is required.
• Advanced in the use of Microsoft Office.
• Strong attention to detail and service mindset.
• Clear communication and ability to work with different teams.

Responsibilities

• Provide administrative support to site management and operational teams.
• Coordinate rosters, leave, travel, accommodation, and site access requirements.
• Support onboarding and mobilisation of employees and contractors.
• Maintain personnel, training, and site records.
• Perform data entry, document control, filing, and records management.
• Prepare and distribute reports, meeting minutes, and site documentation.
• Raise purchase requisitions and process goods receipts.
• Coordinate site communications, meetings, and site visits.
• Assist with timesheet processing, payroll administration, and workforce reporting.

Skills

Site administration

Communication

Attention to detail

Safety mindset

Tools

Microsoft Office

Job description

At Macmahon, you’ll find something different. We’re a successful mining and civil contractor that’s going places – and we want to take you with us. When you join Macmahon, you’re not just getting a job – you’re joining a quality team that’s built together and built to last.

Macmahon has more than 30 years’ experience as a leading underground mining contractor. With an ongoing commitment to continuous improvement, our underground mining team applies a strong safety culture to all aspects of operations.

Our site-based teams are the backbone of our operations. You’ll support crews on the ground, keep our sites running smoothly and be part of a team that values capability, reliability and genuine teamwork.

About the Role

Macmahon Underground is returning to New Zealand and seeking a Site Administrator to join our team at the Snowy River Gold Mine Project near Reefton on New Zealand’s South Island.

Reporting to the site leadership team, you will play a key role in supporting the day-to-day administrative functions of the project, ensuring efficient, compliant, and well‑organised site operations.

Responsibilities (not limited to the following)

• Provide administrative support to site management and operational teams.
• Coordinate rosters, leave, travel, accommodation, and site access requirements.
• Support employee and contractor onboarding and mobilisation activities.
• Maintain accurate personnel, training, and site records.
• Perform data entry, document control, filing, and records management.
• Prepare and distribute reports, meeting minutes, and site documentation.
• Raise purchase requisitions, process goods receipts, and support procurement activities.
• Coordinate site communications, meetings, and site visits.
• Assist with timesheet processing, payroll administration, and workforce reporting.

What You’ll Bring

• Previous experience in a Site Administrator role (preferably within the mining or relative industry).
• Advance in the use of Microsoft Office.
• Strong attention to detail and service mindset.
• Clear communication and ability to work with different teams.
• Commitment to safety, respect and doing things the right way.
• Valid Class 1 (unrestricted manual) New Zealand drivers licence (essential).
• Location:Snowy River Gold Mine Project – Reefton, New Zealand’s South Island
• Roster:Monday to Friday - 5 days on, 2 days off
• Transport:Drive in, drive out on a daily basis from the local region
• Accommodation allowance provided
• Competitive remuneration package

Why Macmahon?

• Be part of a team that looks out for each other. Work with skilled, down‑to‑earth people
• Learn on the job and broaden your skills across stable opportunities on quality projects