Site Administrator

Aestec Services; Gladstone Regional; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Discounted gym memberships

Converge EAP

Employee recognition program

Job summary

Aestec Services is seeking a Site Admin at our Gladstone regional hub. The role supports daily admin tasks, timesheet reconciliation, claims processing, and document control across site projects. You will assist with training, onboarding, and travel arrangements, helping site managers keep projects on track.

Strong Excel capabilities, keen attention to detail, and a safety-first mindset are essential. The position offers hybrid office flexibility and a collaborative, safety-conscious work

Qualifications

• Previous site-based admin experience.
• Excel skills required with attention to accuracy.
• Strong communication and teamwork.
• Commitment to Health and Safety practices.

Responsibilities

• Reconciling daily timesheets.
• Generating and reconciling monthly claims.
• Document control and data entry.
• Booking travel and fatigue management.
• Assisting with training and onboarding.
• Supporting site managers and reporting on completions.

Skills

Communication skills

Attention to detail

Teamwork

Health & Safety awareness

Site-based admin experience

Tools

Excel

Job description

Site Admin Extraordinaire Wanted

Hours

6:00am - 3:00pm Monday to Thursday

6:00am - 12:00pm Fridays (hello long weekends!)

Location

Head Office with flexibility to work at QAL and Yarwun as needed.

Gladstone locals strongly encouraged to apply!

About Us

• 300+ skilled and dedicated employees
• Supportive, diverse workplace culture
• Strong reputation for safety and excellence

Why AESTEC?

• Attractive salary package
• Employee recognition program
• Perks like discounted gym memberships & Converge EAP
• Job security with long-term contracts & ongoing projects

What You’ll Be Doing

• Reconciling daily timesheets
• Generating & reconciling monthly claims
• Document control & data entry
• Booking travel & fatigue management
• Assisting with training & onboarding
• Supporting site managers & reporting on completions

What You’ll Bring

• Previous site-based admin experience
• Strong Excel skills
• Attention to detail & accuracy
• Great communication & teamwork skills
• Commitment to Health & Safety practices

Bonus If You Have

• White/Blue Card (construction induction)
• Current QAL/BSL/RTAY Blue Medipass (or willing to obtain)