Site Admin Pro | Timesheets, Travel & Training Support

Aestec Services; Gladstone Regional; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Discounted gym memberships

Converge EAP

Employee recognition program

Job summary

Aestec Services is seeking a Site Admin at our Gladstone regional hub. The role supports daily admin tasks, timesheet reconciliation, claims processing, and document control across site projects. You will assist with training, onboarding, and travel arrangements, helping site managers keep projects on track.

Strong Excel capabilities, keen attention to detail, and a safety-first mindset are essential. The position offers hybrid office flexibility and a collaborative, safety-conscious work

Qualifications

• Previous site-based admin experience.
• Excel skills required with attention to accuracy.
• Strong communication and teamwork.
• Commitment to Health and Safety practices.

Responsibilities

• Reconciling daily timesheets.
• Generating and reconciling monthly claims.
• Document control and data entry.
• Booking travel and fatigue management.
• Assisting with training and onboarding.
• Supporting site managers and reporting on completions.

Skills

Communication skills

Attention to detail

Teamwork

Health & Safety awareness

Site-based admin experience

Tools

Excel

Job description

Aestec Services is seeking a Site Admin at our Gladstone regional hub. The role supports daily admin tasks, timesheet reconciliation, claims processing, and document control across site projects. You will assist with training, onboarding, and travel arrangements, helping site managers keep projects on track.

Strong Excel capabilities, keen attention to detail, and a safety-first mindset are essential. The position offers hybrid office flexibility and a collaborative, safety-conscious work