Site Administrator - FIFO

Exact Contracting Pty Ltd; West Wyalong; On-site; AUD 38,573,000 - 52,349,000; Full time

Benefits offered by this job

Retention bonus up to $3000

Super on all hours worked

Career progression opportunities

Job summary

Exact Contracting Pty Ltd is seeking a site-based administration assistant to support daily project administration at West Wyalong, NSW. You will handle calls, onboarding, travel bookings, data entry and payroll reporting to keep site operations running smoothly.

The role requires a current driver's licence and white card, strong MS Office and Excel skills, high organisation, confidentiality, and a proactive, adaptable approach.

Qualifications

• Experience in a similar admin role, preferably in mining or civil.
• Current valid driver’s licence and white card.
• Empathy, discretion and ability to maintain confidentiality.
• Proactive, can-do attitude and adaptable approach.
• Highly organized with strong attention to detail.
• Proficient in Microsoft Office; advanced Excel skills.
• Good communication and teamwork abilities.

Responsibilities

• Answer and direct incoming calls, emails and correspondence.
• Coordinate site access and onboarding for employees, visitors and subcontractors.
• Coordinate new starter processes including flights, accommodation, site access and induction.
• Undertake data entry and reporting on payroll and production.
• Assist with monthly reports and claims information.
• Maintain site and personnel records and collate information.
• Report safety hazards, risks and incidents per reporting policy.

Skills

Organisation

Attention to detail

Empathy

Discretion

Can-do attitude

Proactive

Adaptable

Tools

Microsoft Office

Microsoft Excel

Job description

Join Exact and assist with daily site administration processes, reporting, payroll and site travel & onboarding in a local site based role.

05th August, 2026

This role will be a site based administration role, supporting projects in day to day administrative tasks based out of West Wyalong, NSW.

Responsibilities

• Answer and directs incoming calls, emails and correspondence;
• Coordinate site access and onboarding for employees, visitors and sub contractors;
• Coordinate new starter processes including, but not limited to, booking flights and accommodation, site access and induction requirements;
• Undertake data entry and reporting on items such as payroll and production;
• Assist with the collation of information for monthly reports and claims;
• Maintain site and personnel records and collates/prepares information;
• Report all safety hazards, risks and incidents in accordance withsite reporting policy and procedures.

05th August, 2026

This role will be a site based administration role, supporting projects in day to day administrative tasks based out of West Wyalong, NSW.

Responsibilities

• Answer and directs incoming calls, emails and correspondence;
• Coordinate site access and onboarding for employees, visitors and sub contractors;
• Coordinate new starter processes including, but not limited to, booking flights and accommodation, site access and induction requirements;
• Undertake data entry and reporting on items such as payroll and production;
• Assist with the collation of information for monthly reports and claims;
• Maintain site and personnel records and collates/prepares information;
• Report all safety hazards, risks and incidents in accordance withsite reporting policy and procedures.

What will the successful candidate have?

• Previous experience in a similar role, preferably in Mining/Civil;
• Current valid driver’s licence and white card;
• Ability to display empathy, discretion and maintain confidentiality;
• Proactive, can-do attitude and adaptable approach towards work;
• High degree of organisation skills and attention to detail;
• Proficiency in the use of Microsoft Office; and
• Intermediate-Advanced skills in Microsoft Excel.

The successful candidate will receive:

• Competitive hourly rates + super on all hours worked;
• Annual retention bonus of up to $3000;
• Opportunity for career progression and development;

Our Company:

We employ over 500 people nationally and have been delivering high quality, safe and innovative solutions to our clients since 1992 in the civil, mining, agriculture and water industries.

Pre-Employment:

All candidates are required to complete a National Police Check, pre-employment medical and drug and alcohol screening.

Exact Contracting is an Equal Opportunity Employer and welcomes applicants from diverse backgrounds and is committed to creating an inclusive environment for all employees.

Only Shortlisted candidates for the advertised role will be contacted, however we do appreciate the time and effort provided in all applications received.