Site Administration Lead – Mining & FIFO Logistics

Bellevue Gold Limited; Leinster; Hybrid; AUD 90,000 - 130,000; Full time

Job summary

Bellevue Gold Limited in Western Australia is seeking a Site Administrator to lead the on-site administration team, manage flight bookings to and from site and allocate site-based accommodation.

You will maintain the site roster, provide reception services, support procurement and document control, and ensure smooth operations of office facilities, IT and communications. This full-time role operates on an 8/6 roster and FIFO fly-in flights.

Qualifications

• Completed the Schedule 26 Statutory Supervisor Certificate
• Commitment to health, safety, environmental responsibility, and sustainable development
• Proven experience as a Site Administrator
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• A strong background in reception and office management roles
• Intermediate Microsoft Office skills (i.e. Excel, PowerPoint, Outlook, Visio and Word)
• Working knowledge of INX software
• Professional and courteous telephone manner
• Excellent communication skills both verbal and written
• Highly organised and efficient
• Demonstrated willingness to assist and provide support
• Self-starter with ability to multitask and liaise with personnel and clientele
• Advance time management skills
• Flexible approach to change in role scope and responsibilities
• Able to lift 20kg
• Able to fly regularly on regional aircraft within WA
• Able to work 12hrs/day
• Able to work a FIFO site-based roster

Responsibilities

• Lead and supervise the Site Administration Team.
• Train and develop direct reports with a continuous improvement approach.
• Assist employees on data management systems and related business applications.
• Manage personnel logistics on site, including rosters and accommodation; oversee reports daily.
• Establish systems and procedures for smooth site administration.
• Oversee village contracts and liaise with village management.
• Plan and coordinate shareholding briefings, broker visits, field trips, road shows and AGMs.
• Schedule meetings, arrange refreshments and manage video/teleconferences.
• Provide high-level admin support to the wider site team and assist HR onboarding.
• Coordinate flight bookings and village bookings; liaise with village maintenance as needed.

Skills

Site Administrator experience

Office management

MS Office suite

INX software

Excellent communication

Highly organised

Multitasking / self-starter

FIFO site roster experience

Education

Schedule 26 Statutory Supervisor Certificate

Tools

Printers / office equipment

Job description

Bellevue Gold Limited in Western Australia is seeking a Site Administrator to lead the on-site administration team, manage flight bookings to and from site and allocate site-based accommodation.

You will maintain the site roster, provide reception services, support procurement and document control, and ensure smooth operations of office facilities, IT and communications. This full-time role operates on an 8/6 roster and FIFO fly-in flights.