Senior Site Administrator

Bellevue Gold Limited; Leinster; Hybrid; AUD 90,000 - 130,000; Full time

Job summary

Bellevue Gold Limited in Western Australia is seeking a Site Administrator to lead the on-site administration team, manage flight bookings to and from site and allocate site-based accommodation.

You will maintain the site roster, provide reception services, support procurement and document control, and ensure smooth operations of office facilities, IT and communications. This full-time role operates on an 8/6 roster and FIFO fly-in flights.

Qualifications

• Completed the Schedule 26 Statutory Supervisor Certificate
• Commitment to health, safety, environmental responsibility, and sustainable development
• Proven experience as a Site Administrator
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• A strong background in reception and office management roles
• Intermediate Microsoft Office skills (i.e. Excel, PowerPoint, Outlook, Visio and Word)
• Working knowledge of INX software
• Professional and courteous telephone manner
• Excellent communication skills both verbal and written
• Highly organised and efficient
• Demonstrated willingness to assist and provide support
• Self-starter with ability to multitask and liaise with personnel and clientele
• Advance time management skills
• Flexible approach to change in role scope and responsibilities
• Able to lift 20kg
• Able to fly regularly on regional aircraft within WA
• Able to work 12hrs/day
• Able to work a FIFO site-based roster

Responsibilities

• Lead and supervise the Site Administration Team.
• Train and develop direct reports with a continuous improvement approach.
• Assist employees on data management systems and related business applications.
• Manage personnel logistics on site, including rosters and accommodation; oversee reports daily.
• Establish systems and procedures for smooth site administration.
• Oversee village contracts and liaise with village management.
• Plan and coordinate shareholding briefings, broker visits, field trips, road shows and AGMs.
• Schedule meetings, arrange refreshments and manage video/teleconferences.
• Provide high-level admin support to the wider site team and assist HR onboarding.
• Coordinate flight bookings and village bookings; liaise with village maintenance as needed.

Skills

Site Administrator experience

Office management

MS Office suite

INX software

Excellent communication

Highly organised

Multitasking / self-starter

FIFO site roster experience

Education

Schedule 26 Statutory Supervisor Certificate

Tools

Printers / office equipment

Job description

Job Category: Administration,Mining, Resources and Energy

Bellevue Gold Limited (ASX:BGL) operates its 100% owned high-grade Bellevue gold mine in Western Australia. The Bellevue mine has a long mine life and is forecast to produce ~150,000 Au ounces a year.

Underground mining has occurred since late 2020 to establish multiple mining fronts that de-risks production with exploration in progress to expand the current high-grade resource.

The Bellevue Gold Mine is located approximately 30km north of Leinster township and sits in a major gold, lithium and nickel producing district. The Company has a highly skilled management team with a track record of exploration success and operating major gold mines.

Bellevue Gold has achieved its ambitious goal of net zero greenhouse gas emissions for the Bellevue Gold Project. This milestone has been underpinned by a sector-leading renewable energy power station, designed to deliver approximately 80-90% renewable energy penetration and support Bellevue’s position as a low-carbon gold producer.

Bellevue Gold’s vision is to be a sustainable gold mining company that delivers value for shareholders, benefits local communities, and fosters a thriving workplace. Through its values-based leadership approach, the Company is committed to building a high-performance organization that delivers superior shareholder returns and positive ESG outcomes. We seek to foster an energetic and collaborative work culture that attracts and retains exceptional employees.

Job Description

The primary focus of this role is to lead the Site Administration team to manage the booking and administration of all flights to/from site and the room allocations for site-based accommodation. The role will also involve a variety of secondary tasks, including (but not limited to) maintaining an accurate site roster, providing reception services and meeting all visitors, document control, assisting with site procurement (including ordering and receiving goods, and verifying receipts for accounts payable), maintaining site IT and phone systems, day-to-day management of the catering contractor and other general admin duties as required.

This position is offered on a full-time basis, working 12 hours per day on an 8/6, 4/3 roster at our Bellevue Gold Project outside of Leinster WA.

Your main duties and responsibilities will include (but are not limited to):

• Provider leadership and supervision to the Site Administration Team.
• Training and development of direct reports, including ensuring a continuous improvement approach to all processes is implemented.
• Assist and train employees on the use of data management systems and related business applications.
• Managing and maintenance of personnel logistics on site, including rosters and accommodation; overseeing reports being sent out to managers daily on planned movements.
• Establishing appropriate systems and procedures required to ensure that site administration functions smoothly and as efficiently as possible.
• Manage village contract, liaising with contractor village management.
• Planning and coordination of shareholding briefings, broker visits, field trips, road shows and AGM’s.
• Scheduling meetings including video & conference calls where required, arranging appropriate refreshments.
• Event Reporting and investigating in InControl, for related work areas and village contractor. Ensure prompt reporting of incidents and assist with any external incidents, accidents or other emergencies when called upon.
• Ensuring site offices & training areas are properly presented.
• Providing accurate, timely and high-level administrative support to the wider site team.
• Assisting HR with the onboarding of new personnel (including ordering of relevant PPE in advance of their start-date).
• Complete EOM for DMIRS and safety reporting.
• Audit InFlight for staffing, hours, and profile errors.
• Overseeing the ordering office and stationary supplies.
• Organising couriers and deliveries for site, if required via supply/stores.
• Receiving goods delivered to site and assisting Accounts Payable with verifying invoices.
• Providing support in formatting documents and maintaining a document control system.
• Administering minor contracts and manage local temporary contract services.
• Driving personnel to/from local airports as required.
• Driving to/from Leinster to carry out miscellaneous tasks and complete errands.
• Undertaking other general administrative tasks as directed.
• Deliver effective and efficient Village services to customers.
• Assist admin team with the coordination of all flight bookings and roster changes.
• Assist admin team with Management of village bookings.
• Liaise with Village maintenance on issues relating to village.

Desired Skills and Experience

Key Skills/Qualifications/Experience/Competencies:

• Completed the Schedule 26 Statutory Supervisor Certificate
• Commitment to health, safety, environmental responsibility, and sustainable development
• Proven experience as a Site Administrator
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• A strong background in reception and office management roles
• Intermediate Microsoft Office skills (i.e. Excel, PowerPoint, Outlook, Visio and Word)
• Working knowledge of INX software
• Professional and courteous telephone manner
• Excellent communication skills both verbal and written
• Highly organised and efficient
• Demonstrated willingness to assist and provide support
• Self-starter with ability to multitask and liaise with personnel and clientele
• Advance time management skills
• Flexible approach to change in role scope and responsibilities
• Able to lift 20kg
• Able to fly regularly on regional aircraft within WA
• Able to work 12hrs/day
• Able to work a FIFO site-based roster

BGL is commitment to creating a diverse and inclusive workplace and building an organisation which provides equalopportunities for all its employees with the objective of attracting, retaining, and developing a workforce that is representative of the wider community. Further to this BGL regards engagement, communications, and consultation with the community inwhich we operate as a core principle to our business. Through our community investment program with local communities andhe wider corporate sponsorship programs Bellevue Gold aims to leave a legacy of improved outcomes in the communities in which we operate.