Site Admin & Payroll Coordinator

Danone; Albury City; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Health and life insurance

Parental leave (26 weeks)

Salary reviews

Wellbeing programme

Job summary

Danone is seeking a Site Administration Officer for our Kiewa manufacturing site in Victoria. You will manage payroll and administration, reception, and office support to ensure smooth daily operations and strong coordination with site leaders and cross-functional teams.

The role reports to the Site Manager and involves proactive admin coordination, stakeholder engagement, and continuous improvement of processes within a busy manufacturing environment.

Qualifications

• Previous experience in a Site Administration, Office Administration, Payroll Administration or similar role.
• Strong computer skills including Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Excellent organisational and time-management skills
• Strong attention to detail and accuracy
• Exceptional interpersonal, written and verbal communication skills
• Ability to manage competing priorities and meet deadlines with minimal supervision
• Certificate or Diploma in Business Administration (desirable)

Responsibilities

• Payroll & Employee Administration: Support site leaders with daily review of time & attendance variations.
• Process site related weekly payroll administration activities in line with established timeframes.
• Support Payroll Manager with review of weekly time & attendance timesheets for weekly payroll processing.
• Provide support to HR manager as required.
• Reception & Site Services: Act as the first point of contact for visitors, contractors and telephone enquiries.
• Manage visitor sign in process and reception activities.
• Support site security access processes and visitor management activities.
• Coordinate income and outgoing mail and courier services.
• Assist in meeting room booking and visitor arrangements.
• Office Management & Business Support: Coordinate meetings, events, catering and site communications.
• Assist leaders with presentation preparation, document formatting and general administrative support.
• Support site and corporate projects as required.
• Investigate and implement opportunities to improve administrative processes and efficiency.
• Manage office supplies and consumables within budget.
• Coordinate travel, accommodation and vehicle bookings.
• Support the maintenance of office equipment and facilities.
• Ensure efficient day-to-day operation of the site administration function.
• Stakeholder & Team Support: Build strong working relationships with site leaders, operations teams, HR, Payroll, Finance and IT.
• Develop effective working relationships with visitors, contractors, suppliers and service providers.
• Provide responsive, professional and customer-focused support across the site.

Skills

Microsoft Office

Organisational skills

Time management

Attention to detail

Interpersonal communication

Education

Business Administration qualification

Job description

Danone is seeking a Site Administration Officer for our Kiewa manufacturing site in Victoria. You will manage payroll and administration, reception, and office support to ensure smooth daily operations and strong coordination with site leaders and cross-functional teams.

The role reports to the Site Manager and involves proactive admin coordination, stakeholder engagement, and continuous improvement of processes within a busy manufacturing environment.