Site Administration Officer

UNAVAILABLE; Albury City; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Salary continuance insurance

Parental leave (26 weeks)

Job summary

Danone is seeking a Site Administration Officer to support the Kiewa manufacturing site. You will coordinate payroll, administration, reception and office management, working closely with site leaders, operations teams and corporate stakeholders to ensure smooth daily operations.

The role emphasizes organisation, proactive service, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Previous experience in Site Administration or Office Administration roles.
• Strong computer skills with MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time-management skills.

Responsibilities

• Payroll & Employee Administration: support time & attendance review and weekly payroll processing.
• Reception & Site Services: act as first contact, manage visitor sign-in and mail/courier services.
• Office Management & Business Support: coordinate meetings, prepare documents and support projects.
• Stakeholder & Team Support: collaborate with site leaders, HR, Finance and IT to provide responsive support.

Skills

Administration

Microsoft Office

Time management

Attention to detail

Communication

Prioritisation

Education

Certificate or Diploma in Business Administration

Tools

Microsoft Office

Job description

Short Intro and About the Job

Permanent | Kiewa, Victoria | Site Operations Support

• Join Danone and play a key role supporting our Kiewa manufacturing site
• Be the central point of coordination for payroll, administration, reception and office management activities
• Work closely with site leaders, operations teams and corporate stakeholders in a varied and fast-paced role

ABOUT THE ROLE

We are seeking an organised, proactive and customer-focused Site Administration Officer to join our team based at our Kiewa manufacturing site in Victoria. Reporting to the Site Manager, this role is critical to ensuring the smooth day-to-day operation of the site through the delivery of payroll, administration, reception and office management support.

As a trusted member of the site team, you will work closely with Operations, Finance, HR, Payroll and the Site Leadership Team, providing administrative coordination and support across a broad range of activities.

KEY RESPONSIBILITIES

Payroll & Employee Administration

• Supporting site leaders with daily review of time & attendance variations
• Process site related weekly payroll administration activities in line with established timeframes.
• Support Payroll Manager with review of weekly time & attendance timesheets for weekly payroll processing
• Provide support to HR manager as required

Reception & Site Services

• Act as the first point of contact for visitors, contractors and telephone enquiries
• Manage visitor sign in process and reception activities
• Support site security access processes and visitor management activities
• Coordinate income and outgoing mail and courier services
• Assist in meeting room booking and visitor arrangements.

Office Management & Business Support

• Coordinate meetings, events, catering and site communications
• Assist leaders with presentation preparation, document formatting and general administrative support
• Support site and corporate projects as required
• Investigate and implement opportunities to improve administrative processes and efficiency
• Manage office supplies and consumables within budget
• Coordinate travel, accommodation and vehicle bookings
• Support the maintenance of office equipment and facilities
• Ensure efficient day-to-day operation of the site administration function

Stakeholder & Team Support

• Build strong working relationships with site leaders, operations teams, HR, Payroll, Finance and IT
• Develop effective working relationships with visitors, contractors, suppliers and service providers
• Provide responsive, professional and customer-focused support across the site

About You

ABOUT YOU

You are a highly organised administration professional who enjoys working in a busy operational environment. You thrive on managing multiple priorities, supporting stakeholders and ensuring things run smoothly behind the scenes.

Ideally, you will have:

• Previous experience in a Site Administration, Office Administration, Payroll Administration or similar role
• Strong computer skills including Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Excellent organisational and time-management skills
• Strong attention to detail and accuracy
• Exceptional interpersonal, written and verbal communication skills
• Ability to manage competing priorities and meet deadlines with minimal supervision
• Certificate or Diploma in Business Administration (desirable)

About Us, We offer and What's next

WE OFFER

At Danone, we are committed to creating an environment where our people feel supported, valued and empowered to succeed.

What you can expect

• A varied and rewarding role supporting a dynamic manufacturing site
• Opportunity to work closely with site leadership and cross-functional teams
• A collaborative and supportive team environment
• Ongoing learning and development opportunities
• Exposure to a broad range of business functions including Operations, Finance, Payroll and HR

Competitive Total Rewards

• Health, life and salary continuance insurance benefits
• 26 weeks of gender-neutral paid parental leave
• Annual salary reviews and performance-based incentives
• Comprehensive employee wellbeing and benefits programme

ABOUT US

At Danone, our mission is to bring health through food to as many people as possible. Guided by our purpose of One Planet. One Health, we are committed to creating healthier futures for people and the planet while building an inclusive workplace where everyone can thrive.

DIVERSITY, EQUITY & INCLUSION

We are proud to be an Equal Opportunity Employer and are committed to fostering a diverse and inclusive workplace where everyone feels valued, respected and empowered to contribute.