Shopping Centre Admin & Coordination Specialist

Lp Commercial Photography; Adelaide; On-site; AUD 60,000 - 76,000; Full time

Benefits offered by this job

Great employee discounts

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Volunteer time off

Novated Lease for EV cars

Career opportunities with Australia’s#

Premium offices

Job summary

JLL is seeking a capable administrative assistant to support the Centre Manager and shopping centre team in Adelaide. You will manage diaries, coordinate meetings, take minutes, handle correspondence, and maintain filing and records to ensure smooth operation of the centre office.

Key tasks include managing communications, coordinating with tenants and vendors, and preparing reporting packs. This role suits someone with strong organizational skills and experience in retail or site operations.

Qualifications

• Experience supporting centre/office operations or fast-paced sites.
• Strong written and verbal communication, with ability to manage multiple tasks and deadlines.
• Proficient with email, calendars, documents and spreadsheets; maintain accurate records.

Responsibilities

• Provide general administrative support to the Centre Manager and team (diary management, meeting coordination, minute taking, filing, and correspondence).
• Manage office communications (phone, email, mail, stakeholder enquiries) and direct requests appropriately.
• Maintain office systems and records, including document control and versioning for files, procedures, and reporting packs.

Skills

Administrative support

Coordination

Communication

Attention to detail

Vendor coordination

Tools

Microsoft Office

Job description

JLL is seeking a capable administrative assistant to support the Centre Manager and shopping centre team in Adelaide. You will manage diaries, coordinate meetings, take minutes, handle correspondence, and maintain filing and records to ensure smooth operation of the centre office.

Key tasks include managing communications, coordinating with tenants and vendors, and preparing reporting packs. This role suits someone with strong organizational skills and experience in retail or site operations.