Centre Operations & Admin Coordinator

Mutual Trust; Adelaide; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Great employee discounts off fitness,

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia's#

Premium offices

Job summary

JLL is seeking an organised administrative professional in Adelaide to support the shopping centre management team and keep the centre office running smoothly. You will assist with diary management, meetings, records, and routine coordination to enable the team to deliver a great shopping centre experience.

You’ll coordinate communications, maintain records, and support vendor coordination and basic purchasing.

Qualifications

• Experience in an administrative support role (office administration, team assistant, or similar).
• Strong coordination and communication skills (written and verbal).
• Confident using common business systems (email, calendars, documents/spreadsheets) and maintaining accurate records.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Experience in property/shopping centre/retail operations is preferred.

Responsibilities

• Provide general administrative support to the Centre Manager and shopping centre team (diary management, meeting coordination, minute taking, filing, and correspondence).
• Manage office communications (phone, email, mail, and stakeholder enquiries) and direct requests to the right person.
• Maintain office systems and records, including document control and versioning for centre files, procedures, and reporting packs.
• Coordinate office supplies, stationery, and basic purchasing; track orders and ensure the centre office is appropriately stocked.
• Support facility-related admin tasks such as logging requests, following up actions, and coordinating with internal teams/vendors as required.
• Assist with reporting support (collating data, formatting documents/presentations, and distributing updates).
• Support centre activities such as event/admin coordination (booking rooms, sending communications, arranging access/permits documentation as required).

Skills

Diary management

Meeting coordination

Minute taking

Office administration

Attention to detail

Microsoft Office

Communication skills

Tools

Microsoft Office

Email systems

Document control

Job description

JLL is seeking an organised administrative professional in Adelaide to support the shopping centre management team and keep the centre office running smoothly. You will assist with diary management, meetings, records, and routine coordination to enable the team to deliver a great shopping centre experience.

You’ll coordinate communications, maintain records, and support vendor coordination and basic purchasing.