Centre Administrative & Coordination Specialist

JLL; Adelaide; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Great employee discounts

18 weeks paid maternity leave

Private health insurance discounts

Active social club

Employee assistance program

Novated lease for EV cars

Volunteer time off

Career opportunities with JLL

Premium offices

Job summary

JLL in Adelaide, SA, is seeking an experienced administrator to support the shopping centre management team. You will keep the centre office running smoothly, coordinate diaries, meetings, and communications, and assist with records and reporting packs.

This role emphasizes strong organisation, attention to detail, and the ability to multitask in a fast-paced retail environment. You’ll work on site at The Grove and collaborate with internal teams, tenants, and contractors.

Qualifications

• Experience in an administrative support role (office administration, team assistant, or similar).
• Strong coordination and communication skills (written and verbal).
• Experience with property/shopping centre/retail operations is preferred.

Responsibilities

• Provide general administrative support to the Centre Manager and shopping centre team (diary management, meeting coordination, minute taking, filing, and correspondence).
• Manage office communications (phone, email, mail, and stakeholder enquiries) and direct requests to the right person.
• Maintain office systems and records, including document control and versioning for centre files, procedures, and reporting packs.
• Coordinate office supplies, stationery, and basic purchasing; track orders and ensure the centre office is appropriately stocked.
• Support facility-related admin tasks such as logging requests, following up actions, and coordinating with internal teams/vendors as required.
• Assist with reporting support (collating data, formatting documents/presentations, and distributing updates).
• Support centre activities such as event/admin coordination (booking rooms, sending communications, arranging access/permits documentation as required).

Skills

Administrative support

Diary management

Meeting coordination

Communication skills

Microsoft Office

Record keeping

Tools

Microsoft Office

Job description

JLL in Adelaide, SA, is seeking an experienced administrator to support the shopping centre management team. You will keep the centre office running smoothly, coordinate diaries, meetings, and communications, and assist with records and reporting packs.

This role emphasizes strong organisation, attention to detail, and the ability to multitask in a fast-paced retail environment. You’ll work on site at The Grove and collaborate with internal teams, tenants, and contractors.