Centre Admin & Operations Associate - Hybrid (Adelaide)

Adelaide University; Adelaide; On-site; AUD 45,000 - 65,000; Full time

Benefits offered by this job

Great employee discounts off fitness,

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia's#

Premium offices

Job summary

JLL is hiring for a Public Sector Credit Admissions Admin Hybrid role to support the Centre Manager and shopping centre team in Adelaide. The position emphasises diary management, minutes, filing, communications, and coordinated office operations.

The role requires strong organisational skills, experience in administrative support, and comfort with MS Office in a fast-paced retail environment. On-site work at The Grove and related facilities is expected.

Qualifications

• Experience in an administrative support role (office administration, team assistant, or similar).
• Strong coordination and communication skills (written and verbal).
• Confident using common business systems (email, calendars, documents/spreadsheets) and maintaining accurate records.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Experience in property/shopping centre/retail operations (or a similarly fast-paced site environment) is preferred.
• Experience supporting vendor/contractor coordination and basic purchasing/invoice admin is a plus.
• Experience preparing meeting minutes and reporting packs is desirable.
• Intermediate level competency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is advantageous.

Responsibilities

• Provide general administrative support to the Centre Manager and shopping centre team (diary management, meeting coordination, minute taking, filing, and correspondence).
• Manage office communications (phone, email, mail, and stakeholder enquiries) and direct requests to the right person.
• Maintain office systems and records, including document control and versioning for centre files, procedures, and reporting packs.
• Coordinate office supplies, stationery, and basic purchasing; track orders and ensure the centre office is appropriately stocked.
• Support facility-related admin tasks such as logging requests, following up actions, and coordinating with internal teams/vendors as required.
• Assist with reporting support (collating data, formatting documents/presentations, and distributing updates).
• Support centre activities such as event/admin coordination (booking rooms, sending communications, arranging access/permits documentation as required).

Tools

Microsoft Office

Job description

JLL is hiring for a Public Sector Credit Admissions Admin Hybrid role to support the Centre Manager and shopping centre team in Adelaide. The position emphasises diary management, minutes, filing, communications, and coordinated office operations.

The role requires strong organisational skills, experience in administrative support, and comfort with MS Office in a fast-paced retail environment. On-site work at The Grove and related facilities is expected.