Service Coordinator: Scheduling, Quotes & Invoicing

Peoplefusion; Rutherford; On-site; AUD 75,000 - 80,000; Full time

Benefits offered by this job

Monthly RDO

Office in Rutherford

Job summary

Peoplefusion is recruiting for a Service Coordinator in Rutherford, NSW. This full-time, office-based role covers scheduling, quoting, administration and invoicing to keep a busy services operation moving.

The position offers a 7:00am–3:00pm schedule, an optional monthly RDO and a salary range of $75,000–$80,000 plus super. The successful candidate will coordinate daily service requests, manage technician schedules, prepare quotes, allocate costs and assist with invoicing across HVAC, building,

Qualifications

• Proven experience in service coordination or a similar role.
• Ability to prioritise competing and time-sensitive tasks.
• Excellent attention to detail, particularly when working with data, costs, timesheets and invoicing information.
• Confident communication skills and the ability to work with trades, clients and internal teams.
• Experience within HVAC, building, facilities, trades or a similar administrative role.

Responsibilities

• Coordinate daily service requests and prioritise incoming work across HVAC, building, plumbing and grounds services.
• Manage and maintain technician schedules, including changes, urgent works and reactive jobs.
• Prepare and process quotes, including applying relevant pricing, rates, mark-ups and purchase order details.
• Coordinate materials and parts with the procurement team.
• Monitor completed works and prepare jobs for invoicing.
• Assist with month-end invoicing and ensure job information is accurate and complete.
• Manage incoming calls and enquiries from clients, trades and internal stakeholders.
• Maintain accurate records, spreadsheets and supporting documentation.

Skills

Service coordination

Organisation

Attention to detail

Communication

Scheduling

Invoicing

Job description

Peoplefusion is recruiting for a Service Coordinator in Rutherford, NSW. This full-time, office-based role covers scheduling, quoting, administration and invoicing to keep a busy services operation moving.

The position offers a 7:00am–3:00pm schedule, an optional monthly RDO and a salary range of $75,000–$80,000 plus super. The successful candidate will coordinate daily service requests, manage technician schedules, prepare quotes, allocate costs and assist with invoicing across HVAC, building,