Senior Team Administrator (Casual) — Flexible Support

SMEC; Brisbane; Presencial; AUD 70.000 - 90.000; A tiempo parcial

Descripción de la vacante

SMEC is seeking an experienced Senior Team Administrator (Casual) to support our Roads & Highways team in Brisbane. This role offers flexible casual hours within a collaborative, high-performing engineering environment.

You will work with project managers and technical specialists to provide senior administrative support across project documentation, governance, invoicing and reporting, meetings, travel, and stakeholder engagement.

Formación

• 6+ years in senior administration or project support roles.
• Experience supporting engineering, consulting, or project-based teams preferred.
• Strong organisational skills with ability to manage competing priorities.

Responsabilidades

• Provide senior administrative support to Roads & Highways team and broader business.
• Manage complex project documentation, correspondence and records.
• Coordinate project setup, reporting, document control and governance.
• Support invoicing, purchase orders, timesheets, and project financial administration.
• Coordinate meetings, travel, events and stakeholder engagement.
• Prepare reports, presentations and business communications.
• Assist compliance, quality assurance and management system requirements.

Conocimientos

Senior administration

Project coordination

Stakeholder management

Communication

Organisational skills

MS Office proficiency

Educación

Bachelor-level admin/business

Herramientas

Microsoft Office Suite

Descripción del empleo

About the job

• Join a global consultancy delivering iconic infrastructure projects
• Work alongside industry-leading specialists in a collaborative, flexible environment
• Shape your career with genuine professional growth opportunities

About SMEC

SMEC is a global engineering consultancy renowned for delivering complex, sustainable infrastructure solutions across transport, water, energy, and urban development markets. Our teams are empowered to innovate, solve technical challenges, and contribute to projects that positively shape communities across Australia and worldwide.

We are committed to building a diverse, inclusive and gender‑equitable workforce and encourages applications from people of all backgrounds across engineering and technical disciplines. SMEC provides a supportive and flexible working environment that recognises individual contribution, supports career progression, and enables our people to balance work and life at all stages of their career.

As a family‑friendly employer, we offer flexible working arrangements and benefits including 18 weeks of universal paid parental leave. We are proud to foster an inclusive culture that supports gender equity, LGBTI+ inclusion and First Nations representation, with access to strong professional networks, role models, and mentoring and sponsorship programs.

Infrastructure

At SMEC, we understand that our continued success within the infrastructure market is the result of building long-term client relationships. We listen and understand the specific needs of our clients and deliver a complete value chain of services to provide sustainable solutions across major infrastructure projects worldwide.

The Role

SMEC is seeking an experienced Senior Team Administrator (Casual) to support our Roads & Highways team in Brisbane. This is an excellent opportunity for an accomplished administrative professional who values flexibility and is looking to contribute their expertise within a collaborative and high-performing engineering environment.

Working closely with project managers, technical specialists, and business leaders, you will provide senior-level administrative support across a broad range of project and operational activities. This role offers flexibility in working arrangements and hours, making it ideal for someone seeking meaningful, rewarding work while maintaining balance with other personal or professional commitments.

Key responsibilities include:

• Providing senior administrative support to the Roads & Highways team and broader business as required.
• Managing complex project documentation, correspondence, and records.
• Coordinating project setup, reporting, document control, and governance activities.
• Supporting invoicing, purchase orders, timesheets, project financial administration, and reporting requirements.
• Coordinating meetings, travel arrangements, team events, and stakeholder engagement activities.
• Preparing professional reports, presentations, submissions, and business correspondence.
• Supporting compliance, quality assurance, and business management system requirements.
• Assisting project managers and technical leaders with day-to-day operational and project support needs.
• Identifying opportunities to improve administrative processes and team efficiency.

About You

To be successful in this role, you will bring:

• 6+ years’ experience in a senior administration, project support, team coordination, or business support role.
• Demonstrated experience supporting professional services, engineering, consulting, construction, or project-based teams.
• Exceptional organisational skills with the ability to manage competing priorities in a fast-paced environment.
• Strong written and verbal communication skills with a high level of professionalism.
• Excellent attention to detail and a proactive approach to problem solving.
• Advanced proficiency across Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams.
• The ability to build trusted relationships with a diverse range of internal and external stakeholders.
• A collaborative, adaptable, and customer-focused mindset.
• The ability to work independently while contributing positively to a team environment.

This role offers the opportunity to apply your experience in a flexible casual capacity while supporting the delivery of important transport infrastructure projects across Queensland and beyond. If you enjoy variety, autonomy, and being a valued member of a high-performing team, we’d love to hear from you.

How To Apply

All applications must be submitted online. To apply, click on the “Apply Now” link below and follow the prompts.

For a confidential discussion regarding this opportunity, please contact Carl Thiedeke – [e-mail]

To find out more about SMEC, please visit our careers page atwww.smec.com/careers

All recruitment activities go through our Resourcing function and currently, this role doesn’t require agency input. Please do not forward resumes directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees.

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