Senior Team Administrator, Roads & Highways

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch; Sunshine Coast Regional; On-site; AUD 90,000 - 110,000; Full time

Job summary

SMEC on the Sunshine Coast is seeking an experienced Senior Team Administrator to join our Roads & Highways team. You will provide high‑level administrative and project support to project teams and leaders in a fast‑paced professional services environment.

This role focuses on driving consistency, efficiency, and best practice across team operations, including governance, documentation, and stakeholder communications, while mentoring junior staff where required.

Qualifications

• 6+ years’ experience in a senior administration, project administration, or team support role.
• Experience within engineering, construction, infrastructure, consulting, or professional services environments.
• Excellent organisational and coordination skills.
• Strong financial and project administration capabilities.
• Excellent stakeholder management and communication skills.

Responsibilities

• Delivering senior‑level administrative support to team leaders and project managers.
• Coordinating project administration activities across multiple projects.
• Managing complex documentation, reporting, and stakeholder communications.
• Supporting project financial administration, including invoicing, forecasting support, and project tracking.
• Assisting with resource coordination, meeting management, and team operations.
• Preparing professional reports, submissions, presentations, and correspondence.
• Maintaining project governance, compliance, and quality documentation.
• Identifying opportunities to improve administrative processes and team efficiencies.
• Mentoring and providing guidance to junior administrative staff where required.

Skills

Senior administration

Project administration

Team support

Stakeholder management

Advanced Microsoft Office

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)

Job description

About the Job

Join a global consultancy delivering iconic infrastructure projects. Work alongside industry‑leading specialists in a collaborative, flexible environment. Shape your career with genuine professional growth opportunities.

The Role

SMEC is seeking an experienced Senior Team Administrator to join our Roads & Highways team on the Sunshine Coast. This role is ideal for a highly capable administrator who enjoys working in a fast‑paced professional services environment and acting as a trusted support resource for project teams and leaders. You will provide high‑level administrative and project support while helping drive consistency, efficiency, and best practice across team operations and project delivery activities.

Key Responsibilities

• Delivering senior‑level administrative support to team leaders and project managers.
• Coordinating project administration activities across multiple projects.
• Managing complex documentation, reporting, and stakeholder communications.
• Supporting project financial administration, including invoicing, forecasting support, and project tracking.
• Assisting with resource coordination, meeting management, and team operations.
• Preparing professional reports, submissions, presentations, and correspondence.
• Maintaining project governance, compliance, and quality documentation.
• Identifying opportunities to improve administrative processes and team efficiencies.
• Mentoring and providing guidance to junior administrative staff where required.

Qualifications

• 6+ years’ experience in a senior administration, project administration, or team support role.
• Previous experience within engineering, construction, infrastructure, consulting, or professional services environments.
• Exceptional organisational and coordination skills.
• Strong financial and project administration capabilities.
• Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint, Outlook, and Teams.
• Excellent stakeholder management and communication skills.
• The ability to work independently while supporting a collaborative team environment.
• A proactive mindset with a strong focus on quality, accuracy, and continuous improvement.