Senior Office & Finance Administrator

Waterfind Pty Ltd; Adelaide; On-site; AUD 65,000 - 80,000; Full time

Job summary

Waterfind Pty Ltd is seeking a Senior Office & Finance Administrator to support finance, reception, registry/client onboarding and broader department tasks in a corporate setting.

Key duties include AP/AR, MYOB reconciliations, daily system backups, client reception, phone and email handling, CRM data maintenance and liaison with brokers to ensure data accuracy. The role requires confidentiality and solid MS Office skills.

Qualifications

• Minimum 2 years in an administration/reception/secretarial role.
• Minimum 2 years in Finance, Accounts Payable/Receivable and bank reconciliations.
• Proven ability to handle confidential information.
• Proficient with Microsoft Office and database management.

Responsibilities

• Process Accounts Payable and Accounts Receivable (trade settlements).
• Perform MYOB bank reconciliations (trust and operating accounts).
• Daily backup of finance system (MYOB).
• Greet clients at front counter.
• Answer main switch phone and route calls and emails.
• Maintain call back system.
• Monitor Admin and Reception inbox emails.
• Update CRM records and ensure data accuracy.
• Liaise with brokers to validate data.

Skills

Accounts Payable

Accounts Receivable

Bank Reconciliations

Customer service

Microsoft Office

CRM databases

Data confidentiality

Education

Business administration qualifications

Tools

MYOB

Microsoft Excel

CRM software

Job description

Senior Office & Finance Administrator reporting to the Management Accountant. This role encompasses finance, reception, registry/client on-boarding, and general department support functions within a corporate environment.

Key responsibilities

• Accounts Payable and Accounts Receivable (Trade Settlements)
• MYOB Bank Reconciliations (Trust and Operating Accounts)
• Daily Backup of Finance System (MYOB)
• Front counter meeting and greeting clients/customers
• Answer main switch phone, facilitate calls and emails
• Maintain and monitor call back system
• Maintain and monitor Admin and Reception Inbox emails
• Update Customer Records Management (CRM) database and maintain currency of data
• Liaise with brokers where needed to validate data accuracy

About you

• Minimum 2 years experience in an administration/reception/secretarial environment
• Minimum 2 years experience in Finance, Accounts Payable, Accounts Receivable, Bank Reconciliations
• Demonstrated administration experience in a corporate environment
• Demonstrated experience with maintaining filing systems and maintaining databases
• Ability to maintain confidentiality
• Demonstrated ability and proficiency in using Microsoft Suite
• Effective communication skills at all levels of an organisation
• Conceptual and analytical thinking
• Ability to adapt to the changing needs of a fast moving business
• Business administration qualifications would be an advantage

About us

Waterfind is a privately owned specialist water market intermediary that provides a 24/7 online trading platform and professional brokerage services to facilitate temporary and permanent water trading across major irrigation regions in Australia.

What can I earn as a Financial Administrator