Senior Lease Administration Manager

The GPT Group; Sydney; Hybrid; AUD 110,000 - 140,000; Full time

Benefits offered by this job

Flexible working arrangements

Parental leave 22 weeks paid leave

Learning & Development support

Wellbeing programs

Employee Referral Program

Job summary

The GPT Group is seeking a Senior Lease Administration Manager to lead our retail leasing team. You will oversee and optimise the management of retail leases, documents, and notices, reporting to the National Manager.

You will mentor a small team of lease administrators, coordinate with external solicitors, and drive policy improvements to mitigate risk and improve processes. Strong experience in retail lease administration, negotiations, and cross-functional collaboration with

Qualifications

• Significant experience in a comparable retail lease administration role.
• Experience negotiating retail leases and managing related transaction documents.
• Experience leading a team in lease administration.

Responsibilities

• Leading, mentoring and developing a team of lease administrators, providing guidance and training.
• Managing external solicitor turnaround times with amendment negotiations and timely reporting.
• Making decisions on intricate lease issues and developing solutions for escalated problems.
• Driving complex lease negotiations and finalising national precedents with core retail partners.
• Preparing lease-related documentation and assisting with collection of documents before tenants open for trade.
• Reviewing and updating Limits of Authority (LOA) and policies for compliance across retail business.
• collaborating with external solicitors on changes in retail legislation and updating templates.
• Monitoring and analyzing KPIs related to lease admin and providing insights to stakeholders.
• Overseeing project work and ensuring time-critical dates and conditions precedents are met.

Skills

Lease administration

Team leadership

Negotiation

Stakeholder management

Contract documents

Tools

Salesforce

SAP

Microsoft Office

Job description

We shape leading experiences across office, retail, logistics and student accommodation.

We're one of Australia's largest property groups, managing $40 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They're inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

The role

GPT is currently looking for a Senior Lease Administration Manager to join our retail leasing team.

Reporting to the National Manager, the Senior Lease Administration Manager is responsible for overseeing and ensuring the efficient and accurate management of retail leases, related transaction documents and formal legal notices. This includes handling all aspects from the issuance of initial commercial documentation/letters of offer through to the execution and finalisation of formal legal documents and legal notices such as non-renewal notices and consent to sublease.

You will work closely with the Leasing department and external solicitors to maintain compliance and manage risk associated with legal contracts related to our portfolio of retail assets.

The role also drives the development and implementation of policies and procedures to optimise team processes. You will lead a small team of lease administrators/leasing assistants, providing direction, support and professional development to enhance team performance and effectiveness.

What you will be doing

• Leading, mentoring and developing a team of lease administrators, providing guidance, support and training to enhance their skills and performance.
• Managing external solicitor turnaround times, with amendment negotiations and reports completed in a timely manner and in accordance with our Professional Services Agreement
• Making decisions and providing guidance on intricate lease issues and developing solutions to resolve escalated lease administration problems.
• Driving complex lease negotiations and assist in finalising national precedent positions with core retail partners
• Preparing all lease related documentation and assist with the collection of all documentation prior to tenants opening for trade.
• Assisting in reviewing, updating and embedding the Limits of Authority (LOA) and various policies, ensuring compliance across the retail business
• Collaborating with our external solicitors when changes in the relevant retail legislation are affected, understand their impact to our business and assist in reviewing and updating internal template and precedent documents to ensure compliant
• Monitoring and analysing key performance metrics related to lease administration, providing insights to the Team Leader, Lease Administration and other relevant stakeholders
• Overseeing assigned project work/developments, ensuring time critical dates are monitored and conditions precedents met.

What makes you stand out

You would ideally bring significant experience in a comparable retail lease administration role with exposure in negotiating retail leases and managing the related transaction documents with national and international tenant groups, along with experience managing a team.

Experience in project leasing or development would be highly valued.

You will need excellent communication skills, with the ability to build effective working relationships with stakeholders and an intermediate level proficiency in the Microsoft Office suite of products as well as Salesforce, SAP are key to your success.

This role would suit a Retail Lease Administration professional ready for the next step in their property management career.

What makes us stand out

• Enjoy flexible working arrangements and generous leave options.
• Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
• Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
• Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
• Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

We know the power of a great experience

• Ranked 5th in the 2025 Gender Equality Global Report released by Equileap.
• Placed 1st of real estate investment trusts in the S&P Global Corporate Sustainability Assessment 2025 Yearbook.
• Earned a Gold ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
• Awarded our fifth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023-2025.
• Committed to our second Stretch Reconciliation Action Plan (RAP).

GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds.