Senior Lease Administrator

Gough Recruitment; Melbourne; On-site; AUD 70,000 - 95,000; Full time

Job summary

Gough Recruitment seeks an experienced leasing professional to cover a mat leave through to June 2027. You will manage a national, multi-brand lease portfolio, maintaining lease records and administering commercial obligations across brands.

Reporting to the General Manager - Property, you will support negotiations with landlords, prepare feasibility analyses, and coordinate legal reviews, ensuring data integrity and timely critical date management.

Qualifications

• 5+ years' experience in lease administration or property administration.
• Experience supporting a national multi-brand retail portfolio.
• Strong knowledge of retail leases, renewals and critical date management.
• Understanding of Australian retail leasing legislation.
• Strong Excel skills with attention to detail.

Responsibilities

• Manage and maintain lease documentation across a national, multi-brand portfolio.
• Review lease offers to ensure alignment with commercial terms.
• Support negotiations with landlords and legal teams.
• Prepare lease feasibility analyses and portfolio reports.
• Maintain lease data integrity and critical dates.
• Coordinate with Finance on rent, outgoings and credits.
• Interpret lease obligations and ensure compliance with legislation.
• Coordinate legal reviews and communication of new store agreements.

Skills

Lease administration

Property administration

Multi-site portfolio

Excel

Lease Eagle / ProLease

Stakeholder management

Communication

Tools

Lease Eagle

ProLease

Job description

Please note: This is a mat leave cover through to June 2027

An exciting opportunity is available for an experienced leasing professional to join a well-established Australian retail group with a diverse portfolio of brands and stores nationwide.

Working closely with the General Manager - Property, you will play a key role in managing the group's retail lease portfolio, maintaining accurate lease records and ensuring commercial lease obligations are effectively administered across multiple brands.

This is an ideal opportunity for someone with strong retail lease administration experience who enjoys working across property, finance, legal and operations in a fast-paced, multi-site environment.

The Role

• Manage and maintain lease documentation across a national, multi-brand retail portfolio, including new leases, renewals, assignments, extensions and terminations.
• Review lease offers and documentation to ensure alignment with agreed commercial terms and company requirements.
• Support lease negotiations with landlords and their representatives, working closely with senior property management and legal teams.
• Prepare lease feasibility analyses, portfolio reports and monthly updates to support commercial decision-making.
• Maintain the integrity of the property database, ensuring lease commitments, critical dates and financial information are accurate and up to date.
• Partner with Finance to review rental payments, outgoings, rent credits, rebates and fit-out contribution recoveries.
• Interpret lease obligations and support compliance with relevant Australian retail leasing legislation.
• Coordinate legal reviews, document execution and communication of new store agreements to internal stakeholders.
• Build strong relationships with landlords, centre management teams, solicitors and internal business units.

About You

• 5+ years' experience in lease administration, property administration or a leasing coordination role.
• Experience supporting a multi-site retail property portfolio.
• Strong knowledge of retail leases, lease documentation, renewals and critical date management.
• Sound understanding of Australian retail leasing legislation.
• Confident interpreting lease terms, rental obligations, outgoings and other commercial commitments.
• Strong Excel skills and excellent attention to detail.
• Experience with Lease Eagle, ProLease or similar lease management systems will be highly regarded.
• A proactive, organised and solutions-focused approach, with the ability to manage competing priorities.
• Strong communication and stakeholder management skills, with the confidence to work across property, finance, legal and operational teams.

Why Apply?

• Join an established retail group with a portfolio spanning multiple well-known consumer brands.
• Gain exposure to a broad national retail property portfolio.
• Work closely with senior property leadership and cross-functional business teams.
• Take ownership of lease data integrity, compliance and administration within a collaborative environment.
• Play an important role in supporting the group's ongoing retail network and property strategy.