Capital Works Coordinator

The GPT Group; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible working arrangements

Generous leave options

Parental leave benefits

Learning & Development support

Wellbeing programs

Employee referral program

Job summary

The GPT Group in Sydney seeks an experienced Capital Works Coordinator to support the National Capital team delivering operational and leasing capital works across GPT assets. Based in our Sydney office, you will maintain the Capital Works PMO framework and act as the central hub for governance.

This role focuses on coordinating contracts, financial tracking, vendor onboarding, training, and cross-team information flow to drive project outcomes and continuous improvement.

Qualifications

• Experience supporting teams with project coordination and PMO capability.
• Strong time management, attention to detail and communication skills.
• Ability to work autonomously and handle competing priorities across projects.
• Proficiency with Microsoft Office and contracts systems is advantageous.

Responsibilities

• Maintain, improve and embed the Capital Works PMO framework and templates.
• Coordinate contract preparation and execution; track key dates and milestones.
• Manage purchase orders, invoicing, and align financial tracking across systems.
• Administer shared Capital Works calendar and provide coverage during leave.
• Oversee vendor onboarding, insurance verification and cyber security checks.
• Support onboarding of Capital Managers; deliver system training and induction.
• Act as central coordinator for information flow among Project Managers.
• Prepare presentations and reports for senior leadership; coordinate peer groups.
• Lead lessons learned sessions and update templates and documentation.

Skills

Project coordination

PMO

Microsoft Office

Time management

Communication

Autonomy

Vendor management

Tools

Contracts management software

Job description

We shape leading experiences across office, retail, logistics and student accommodation.

We're one of Australia's largest property groups, managing $40 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They're inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

The role

Due to continued investment across GPT's portfolio, we are seeking an experienced Capital Works Coordinator to support our National Capital team who are responsible for the delivery of operational and leasing capital works projects across GPT managed assets.

Based in our Sydney office, the Capital Works Co-ordinator will play a pivotal role in the maintaining the Capital Management framework for the National Capital Team.

This role is the responsible for maintaining and continuous improvement of the Capital Works Project Management Office (PMO) acting as the central hub for project governance, systems and controls across the National Capital programme.

What you will be doing

• Maintaining, improving and embedding the Capital Works PMO framework, including templates, process guides, checklists and workflows across the business ensuring consistency regardless of asset class or project type
• Coordinating the compilation and execution of contracts, ensuring correct preparation and execution via our systems on behalf of the Capital Works Managers and ongoing tracking of key dates, expiry milestones and execution status of Contracts and insurance compliance
• Managing the purchase order and invoicing process and the Capital Works financial tracking framework ensuring accuracy and alignment between systems, identifying and resolving discrepancies
• Managing the shared Capital Works calendar, tracking milestones, team leave and key dates and providing administrative coverage across the team during leave periods
• Managing the vendor onboarding process and register through systems, coordinating registration, insurance verification and Cyber Security assessments for the Capital Works Managers
• Managing the Capital Managers onboarding and serving as the key point of contact for systems queries, providing guidance and escalating any technical issues to IT, as well as develop and maintain systems training materials, delivering induction training to new team members and External Project Managers as required.
• Acting as the central coordination point for the Capital Works team, managing information flow between Project Managers and other areas of the business, and assist National Capital Works Managers with tasks and action management
• Coordinating Peer Groups and team activities, preparing presentation materials, reports for senior leadership and managing logistics
• Facilitating lessons learned sessions at project closure, documenting outcomes and implementing agreed process improvements, updating templates and documentation accordingly
• Coordinating project closure activities, ensuring as-built documentation, financial close-out, capitalisation and lessons learned are completed in accordance with policy

What makes you stand out

The successful candidate will be a proactive, commercially aware individual with demonstrated experience in supporting teams, a strong project coordination and PMO capability, who can operate autonomy, manage competing priorities and drive outcomes across a team of internal and external Project Managers.

Proficient in the Microsoft Office suite, you will be highly organised and a self-motivated individual who is confident, flexible, approachable and can work both autonomously and as part of a team.

Essential skills for success in this role include time management, strong verbal and written communication, attention to detail, financial acumen and the ability to quickly learn new systems and processes.

This is an excellent opportunity for a motivated Team Coordinator looking to further develop their career within one of Australia's leading property investment groups.

What makes us stand out

• Enjoy flexible working arrangements and generous leave options.
• Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
• Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
• Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
• Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

We know the power of a great experience

• Ranked 5th in the 2025 Gender Equality Global Report released by Equileap.
• Placed 1st of real estate investment trusts in the S&P Global Corporate Sustainability Assessment 2025 Yearbook.
• Earned a silver ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
• Awarded our fifth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023-2025.
• Committed to our second Stretch Reconciliation Action Plan (RAP).

GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds.