Senior Insurance & Liability Associate — Flexible Hours

Barry.Nillson Lawyers; Sydney; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

WFH options

Flexible arrangements

Job summary

Norton Rose Fulbright Sydney is seeking an experienced Legal Practice Assistant to support a Real Estate team, including a Partner and Special Counsel. You will work with a paralegal/licensed conveyancer, delivering high-quality administrative and billing support in a busy professional services environment.

The role emphasizes diary and travel management, document preparation, and timely handling of critical dates. A proactive, collaborative, client-focused approach is essential for success.

Qualifications

• Experience as a Legal Secretary, Legal Assistant or Practice Assistant within a law firm or professional/financial services organisation is preferred.
• Excellent attention to detail and accuracy, particularly when preparing and formatting documents
• Strong organisational skills with the ability to manage competing priorities and work autonomously
• Previous experience supporting billing processes and working with financial systems is preferable
• Highly proficient in Microsoft Word, PowerPoint and Excel, with strong document formatting skills
• A proactive, collaborative and client-focused approach, with exceptional attention to detail and a commitment to delivering high-quality support

Responsibilities

• Core administrative support including diary and inbox management, meeting coordination, organising domestic and international travel and management of a high volume of internal and external calls
• Billing and financial administration including monthly billing support, expense management, client reporting, matter budgeting and coordination of outstanding invoices
• Real estate and transactional support including preparation and amendment of property and leasing documentation, coordination of transaction processes, management of critical dates and assistance with settlement and conveyancing matters
• Team support including proactively anticipating needs, managing competing priorities, coordinating workflows and maintaining strong stakeholder relationships
• Providing administrative and secretarial support to Partners and lawyers
• Managing diaries, meetings, appointments and travel arrangements
• Preparing, formatting and amending legal documents and correspondence
• Opening and closing files and maintaining accurate matter records
• Managing emails, filing and document management systems
• Preparing briefs, court documents and electronic bundles
• Assisting with monthly billing, expenses and time entry
• Liaising with clients, barristers, courts and other external stakeholders
• Supporting the wider team with general administrative tasks

Skills

Diary management

Billing/invoicing

Document preparation

Client communication

Organisational skills

Tools

Microsoft Word

PowerPoint

Excel

Job description

Job Description

Norton Rose Fulbright | Sydney

About us

Norton Rose Fulbright is a global legal practice. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 4000 lawyers based in over 58 offices across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

The role

We are looking for an experienced Legal Practice Assistant to join our Real Estate team in Sydney, supporting a Partner, Special Counsel and a team of proactive and engaging lawyers. You’ll work alongside a paralegal / licensed conveyancer, who also provides some PA support.

This is a varied and hands‑on role suited to a career PA who enjoys building strong relationships, staying organised and delivering high‑quality support in a busy professional services environment.

Responsibilities

• Core administrative support including diary and inbox management, meeting coordination, organising domestic and international travel and management of a high volume of internal and external calls
• Billing and financial administration including monthly billing support, expense management, client reporting, matter budgeting and coordination of outstanding invoices.
• Real estate and transactional support including preparation and amendment of property and leasing documentation, coordination of transaction processes, management of critical dates and assistance with settlement and conveyancing matters.
• Team support including proactively anticipating needs, managing competing priorities, coordinating workflows and maintaining strong stakeholder relationships.

Requirements

• Prior experience as a Legal Secretary, Legal Assistant or Practice Assistant within a law firm or professional/financial services organisaiton is preferred
• Excellent attention to detail and accuracy, particularly when preparing and formatting documents
• Strong organisational skills with the ability to manage competing priorities and work autonomously
• Previous experience supporting billing processes and working with financial systems is preferable
• Highly proficient in Microsoft Word, PowerPoint and Excel, with strong document formatting skills
• A proactive, collaborative and client‑focused approach, with exceptional attention to detail and a commitment to delivering high‑quality support

Why Norton Rose Fulbright?

At Norton Rose Fulbright, you will be rewarded with genuine career prospects and an excellent team environment renowned for its collaborative culture, passion for client service and professional development opportunities. Our PAs are highly valued members of the firm and are supported by a collaborative national Practice Support team that is committed to continuous learning, development and career growth.

Norton Rose Fulbright values diversity and strives to create an inclusive environment. We are proud that Norton Rose Fulbright in Australia has been recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA) as well as a gold tier employer for LGBTI Inclusion through the Australian Workplace Equality Index. In 2025 we were re‑accredited as a Family Inclusive Workplace and always encourage people to discuss flexible and hybrid work options with us.

We encourage Aboriginal and Torres Strait Islander candidates to apply.

What’s in it for you?

• Competitive salaries, excellent benefits and genuine long‑term career progression
• Supportive, collaborative teams with approachable Partners and senior lawyers
• Opportunities across a range of practice areas including litigation, corporate, property, employment, insurance and more
• WFH and flexible arrangements available across selected roles

About your new employer

We are working closely with a number of leading Australian and international law firms that are actively looking to grow their legal support teams.

These firms are known for their strong cultures, high‑quality work and commitment to developing and retaining their people. Whether you are looking to secure your first opportunity within a law firm, move into a larger team or take the next step in your legal support career, there are a range of options available.

About the role

• Providing administrative and secretarial support to Partners and lawyers
• Managing diaries, meetings, appointments and travel arrangements
• Preparing, formatting and amending legal documents and correspondence
• Opening and closing files and maintaining accurate matter records
• Managing emails, filing and document management systems
• Preparing briefs, court documents and electronic bundles
• Assisting with monthly billing, expenses and time entry
• Liaising with clients, barristers, courts and other external stakeholders
• Supporting the wider team with general administrative tasks

The ideal candidate

• 1 year + legal support experience
• Strong communication and organisational skills
• Excellent attention to detail
• Confidence managing competing deadlines and priorities
• A professional, proactive and team‑focused approach
• Experience using legal practice management or document management systems would be highly regarded

Eligibility and compliance

Applications are welcomed from junior candidates looking to build their legal support career, as well as experienced Legal Assistants and Legal Secretaries seeking their next move.

To be eligible for this role, you must be legally permitted to work in Australia. Please note that unsolicited applications from agencies will not be considered at this time.

EEO and diversity

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Contact and application policy

For any inquiries regarding this role, you may contact Lottie Williams for a confidential discussion.