Conveyancing Paralegal - Maroochydore

Smartrecruiters, Inc.; Sydney; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements

Employee Assistance Program (EAP)

Job summary

Norton Rose Fulbright is seeking a Legal Assistant to support our Real Estate team in Sydney. The role involves diary and inbox management, travel coordination, and high-volume call handling for Partners and lawyers.

You will assist with billing, matter budgeting, and client reporting while handling property documentation and conveyancing processes. A proactive, client-focused approach and strong document formatting skills are essential.

Qualifications

• Experience as Legal Secretary/Legal Assistant in a law firm or professional services is preferred.
• Excellent attention to detail and accuracy when preparing documents.
• Strong organisational skills to manage competing priorities autonomously.
• Experience supporting billing processes and working with financial systems is preferable.
• Proficiency in Word, PowerPoint and Excel, including document formatting.

Responsibilities

• Provide core administrative support including diary and inbox management, travel coordination and calls.
• Billing and financial administration including monthly billing support and matter budgeting.
• Real estate and transactional support including preparation of property documents and conveyancing matters.
• Team support with proactive prioritisation and stakeholder relationships.

Skills

Legal support

Attention to detail

Organisation

Billing knowledge

MS Office

Tools

iManage/Work10

Aderant

Job description

Legal Assistant

2000 Sydney Norton Rose Fulbright

Posted today

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Job Description

Norton Rose Fulbright | Sydney

About us

Norton Rose Fulbright is a global legal practice. We provide the world's pre‑eminent corporations and financial institutions with a full business law service. We have more than 4000 lawyers based in over 58 offices across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

The role

We are looking for an experienced Legal Practice Assistant to join our Real Estate team in Sydney, supporting a Partner, Special Counsel and a team of proactive and engaging lawyers. You’ll work alongside a paralegal / licensed conveyancer, who also provides some PA support.

This is a varied and hands‑on role suited to a career PA who enjoys building strong relationships, staying organised and delivering high‑quality support in a busy professional services environment.

Responsibilities

• Core administrative support including diary and inbox management, meeting coordination, organising domestic and international travel and management of a high volume of internal and external calls
• Billing and financial administration including monthly billing support, expense management, client reporting, matter budgeting and coordination of outstanding invoices.
• Real estate and transactional support including preparation and amendment of property and leasing documentation, coordination of transaction processes, management of critical dates and assistance with settlement and conveyancing matters.
• Team support including proactively anticipating needs, managing competing priorities, coordinating workflows and maintaining strong stakeholder relationships.

Requirements

• Prior experience as a Legal Secretary, Legal Assistant or Practice Assistant within a law firm or professional/financial services organisaiton is preferred
• Excellent attention to detail and accuracy, particularly when preparing and formatting documents
• Strong organisational skills with the ability to manage competing priorities and work autonomously
• Previous experience supporting billing processes and working with financial systems is preferable
• Highly proficient in Microsoft Word, PowerPoint and Excel, with strong document formatting skills
• A proactive, collaborative and client‑focused approach, with exceptional attention to detail and a commitment to delivering high‑quality support

Why Norton Rose Fulbright?

At Norton Rose Fulbright, you will be rewarded with genuine career prospects and an excellent team environment renowned for its collaborative culture, passion for client service and professional development opportunities. Our PAs are highly valued members of the firm and are supported by a collaborative national Practice Support team that is committed to continuous learning, development and career growth.

Norton Rose Fulbright values diversity and strives to create an inclusive environment. We are proud that Norton Rose Fulbright in Australia has been recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA) as well as a gold tier employer for LGBTI Inclusion through the Australian Workplace Equality Index. In 2025 we were re‑accredited as a Family Inclusive Workplace and always encourage people to discuss flexible and hybrid work options with us.

We encourage Aboriginal and Torres Strait Islander candidates to apply.

About the role
Based on site, as part of the national float team, you will provide administrative support to a team of partners, lawyers and professional staff, both in person and remotely across all of our practice groups nationally.

As a float legal assistant, you will undertake varied and interesting work within our diverse practice groups – Corporate & Commercial, Dispute Resolution & Litigation, Property Planning & Development, Construction Infrastructure & Projects and Workplace Relations & Safety.

Our core office hours are 8.30 am - 5.00 pm and we are open to those seeking full or part time work.

On a day‑to‑day basis you can expect your duties to include:

• File maintenance - electronic and paper (iManage/Work10)
• Preparation of correspondence and legal documents
• Diary management
• Opening and closing client files
• Client contact
• Photocopying
• Archiving
• Coverage of Legal Assistants’ planned and unplanned leave
• Reception cover and break relief support

21st September, 2026

About the role
Based on site, as part of the national float team, you will provide administrative support to a team of partners, lawyers and professional staff, both in person and remotely across all of our practice groups nationally.

As a float legal assistant, you will undertake varied and interesting work within our diverse practice groups – Corporate & Commercial, Dispute Resolution & Litigation, Property Planning & Development, Construction Infrastructure & Projects and Workplace Relations & Safety.

Our core office hours are 8.30 am - 5.00 pm and we are open to those seeking full or part time work.

On a day‑to‑day basis you can expect your duties to include:

• File maintenance - electronic and paper (iManage/Work10)
• Dictation
• Preparation of correspondence and legal documents
• Diary management
• Billing (Aderant)
• Editing documents
• Opening and closing client files
• Client contact
• Photocopying
• Archiving
• Coverage of Legal Assistants’ planned and unplanned leave
• Reception cover and break relief support

About you
The successful candidate will be a self‑starter, with a team‑based, client‑first approach. You will have excellent typing skills, be proficient with Microsoft Office and have excellent attention to detail. You will enjoy working in a busy practice with proven capability in managing multiple and changing priorities.

You will have legal support experience with a broad interest in various legal practice areas. You will be versatile, genuinely adaptable to frequent change, comfortable working across the differing practice groups and skilled at building rapport quickly.

Whilst we are open to considering law students you must have at least 2 years remaining in your studies.

Employee Benefits At Holding Redlich, we believe that our people are our greatest asset. We offer a range of benefits to support the wellbeing and success of our team, including:

• Supportive and modern working environment, with strong professional development opportunities
• Flexible working arrangements including family‑friendly policies, purchased leave, career breaks and study leave
• Dress for your day and flexible hours
• Employee Assistance Program (EAP), flu vaccinations and regular social events
• Recruitment referral bonus for team members who help grow our firm