Legal Executive Assistant

u&u Recruitment Partners; Sydney; Hybrid; AUD 65,000 - 80,000; Full time

Benefits offered by this job

Hybrid work 2 days WFH

Central Sydney CBD location

Job summary

u&u Recruitment Partners is partnering with a well-established national law firm in Sydney to recruit an experienced Legal Assistant. You’ll provide legal and executive support to the Managing Director and COO, with involvement in board meetings, projects and office operations.

The role offers variety beyond traditional PA duties, including process improvement, expenses management and day-to-day Sydney office operations.

Qualifications

• Experience as Legal Assistant or Executive Assistant in a law firm.
• Interest in operations and broader business activities.
• Strong organisation and attention to detail.
• Confident working with senior stakeholders and handling confidential information.
• Proactive and practical approach to ownership of tasks.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office and quick to learn new systems.
• Enjoy variety and opportunities to lead projects and processes.

Responsibilities

• Providing day-to-day Legal Assistant and executive support to the Managing Director and COO.
• Managing diaries, meetings, correspondence and general administration.
• Preparing documents, agendas and meeting materials.
• Attending Board meetings, preparing papers, taking minutes and following up on actions.
• Coordinating meetings and assisting with board and senior leadership documentation.
• Supporting the wider Business Solutions team with projects and initiatives.
• Assisting with day-to-day operations of the Sydney office, including suppliers, facilities and office services.
• Managing expenses and credit card administration.
• Assisting with compliance, systems and process improvement initiatives.
• Being a go-to person for general office and operational matters and helping things run smoothly.

Skills

Organisation

Attention to detail

Stakeholder communication

MS Office

Communication skills

Tools

Recite Me

Job description

I’m working with a well-established national law firm that is looking for an experienced Legal Assistant to join their Sydney team.

This is a great opportunity for someone who enjoys the traditional Legal Assistant side of their role but would also like the chance to get involved in the broader operations of a busy law firm.

You’ll work closely with the Managing Director and COO, providing legal and executive support while also getting involved in Board meetings, projects, office operations and process improvement. It’s a role with plenty of variety and would suit someone who likes being hands‑on, takes ownership and enjoys having a role that extends beyond the usual day‑to‑day support.

What you’ll be doing:

• Providing day‑to‑day Legal Assistant and executive support to the Managing Director and COO;
• Managing diaries, meetings, correspondence and general administration;
• Preparing documents, agendas and meeting materials;
• Attending Board meetings, preparing papers, taking minutes and following up on actions;
• Coordinating meetings and assisting with the preparation and distribution of Board and senior leadership documentation;
• Supporting the wider Business Solutions team with projects and initiatives;
• Assisting with the day‑to‑day operations of the Sydney office, including suppliers, facilities and office services;
• Managing expenses and credit card administration;
• Assisting with compliance, systems and process improvement initiatives; and
• Being a go‑to person for general office and operational matters and helping things run smoothly.

I’m working with a well-established national law firm that is looking for an experienced Legal Assistant to join their Sydney team.

This is a great opportunity for someone who enjoys the traditional Legal Assistant side of their role but would also like the chance to get involved in the broader operations of a busy law firm.

You’ll work closely with the Managing Director and COO, providing legal and executive support while also getting involved in Board meetings, projects, office operations and process improvement. It’s a role with plenty of variety and would suit someone who likes being hands‑on, takes ownership and enjoys having a role that extends beyond the usual day‑to‑day support.

What you’ll be doing:

• Providing day‑to‑day Legal Assistant and executive support to the Managing Director and COO;
• Managing diaries, meetings, correspondence and general administration;
• Preparing documents, agendas and meeting materials;
• Attending Board meetings, preparing papers, taking minutes and following up on actions;
• Coordinating meetings and assisting with the preparation and distribution of Board and senior leadership documentation;
• Supporting the wider Business Solutions team with projects and initiatives;
• Assisting with the day‑to‑day operations of the Sydney office, including suppliers, facilities and office services;
• Managing expenses and credit card administration;
• Assisting with compliance, systems and process improvement initiatives; and
• Being a go‑to person for general office and operational matters and helping things run smoothly.

What they’re looking for:

• Previous experience as a Legal Assistant, Executive Assistant or similar support role within a law firm;
• Someone who enjoys legal support but is also interested in getting involved in operations and broader business activities;
• Strong organisation skills and excellent attention to detail;
• Confident working with senior stakeholders and handling confidential information;
• A proactive, practical approach and someone who is happy to roll up their sleeves and get involved;
• Strong written and verbal communication skills;
• Good Microsoft Office skills and confidence learning new systems; and
• Someone who enjoys variety and would like the opportunity to take ownership of projects and processes.

What’s in it for you:

• Hybrid working with 2 days WFH;
• A role that combines Legal Assistant support with operations and project work;
• Exposure to Board meetings, senior stakeholders and wider business initiatives;
• The opportunity to have involvement in how the Sydney office operates; and
• Central Sydney CBD location, close to public transport.

At u&u Recruitment Partners, we value diversity, equity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability.

Should you require reasonable adjustments throughout the recruitment process (including alternate formats to apply), or have a preferred method of communication, we encourage you to make a request via ***********@uandu.com or contact u&u on 02 8245 7*** to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.

Additionally, for a barrier‑free and inclusive online experience, you can access u&u’s opportunities using accessibility software Recite Me at https://www.uandu.com/jobs.