Legal Assistant

Dentons; Adelaide; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Equitable salary packaging

5 days bonus leave per year after 12 months

Flexible working options

Generous health and wellbeing programs

Opportunities for pro-bono legal work

Pro bono work opportunities

Job summary

A leading global law firm in South Australia is seeking an Administrative Support professional to enhance their legal teams. In this multifaceted role, you'll be engaged in managing documentation, financial operations, and providing comprehensive administrative assistance. Ideal candidates will possess strong organizational and communication skills, with the ability to thrive in a busy environment while maintaining confidentiality. This firm promotes a supportive team culture with various incentives for professional development.

Qualifications

• Must have previous experience in legal administration or a desire to enter the field.
• Strong ability to manage multiple priorities within deadlines.
• Ability to maintain discretion with sensitive information.
• High discretion and care with confidential/sensitive information.
• Experience using Elite or similar financial systems for expenses, matters, timesheets, billing and reporting.
• Confidence using Outlook to manage emails, calendars and contacts.
• Strong working knowledge of Word, Excel and PowerPoint to produce high-quality documents.

Responsibilities

• Provide administrative support to legal teams and partners.
• Draft and manage legal documents and correspondence.
• Oversee financial and matter-related requirements.
• Manage calendars, diaries and contacts, schedule meetings and coordinate appointments.
• Oversee financial and matter-related requirements: opening matters, conflict checks, trust requirements, accounts payable, audit letters and high-volume billing.
• Support day-to-day operations: answer calls, process mail, prepare routine correspondence, liaise with clients and handle ad hoc printing/document tasks.
• Act as a professional, approachable contact for clients, external parties, national colleagues and internal teams.

Skills

Legal administration experience

Organisational skills

Discretion in handling confidential information

Proactive service-oriented approach

Strong communication skills

Tools

Elite financial system

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

About the role

In this busy and rewarding position, you will provide comprehensive administrative and practice support, including:

• Providing dedicated administrative assistance to Partners, senior lawyers and their broader teams
• Drafting, preparing and editing legal documents, presentations and general correspondence
• Conducting InfoTrack searches and managing PPS registrations
• Managing calendars, diaries and contacts, including scheduling meetings and coordinating appointments
• Proactively overseeing financial and matter-related requirements, including opening new matters, conflict checks, trust requirements, accounts payable, audit letters and high-volume billing
• Supporting day-to-day operations such as answering calls, processing mail, preparing routine correspondence, liaising with clients and managing ad hoc printing and document tasks
• Acting as a professional and approachable point of contact for clients, external parties, national colleagues and internal teams, using strong written and verbal communication skills at all times

About you

To succeed in this role, you will bring a proactive and service-focused approach, along with:

• Previous experience in legal administration, or a strong desire to build a long-term career in legal support
• A positive, collaborative attitude and a genuine commitment to supporting your team
• Excellent organisational and time management skills, with the ability to juggle priorities in a deadline-driven environment
• A high level of discretion and care when working with confidential and sensitive information
• Experience using Elite or similar financial systems for expenses, matters, timesheets, billing and reporting
• Confidence using Outlook to manage emails, calendars and contacts
• Strong working knowledge of Word, Excel and PowerPoint to produce high-quality documents

This is a fantastic opportunity to join a supportive, engaged and high-performing team that values collaboration, development and excellence. You will be kept busy, challenged and supported as you grow your skills and progress toward your career goals in a professional and welcoming environment.

Why Dentons

Dentons Australia offers a wide range of incentives aimed at embracing your authenticity, providing purpose, and strengthening your ongoing development.

We offer:

• Equitable salary packaging, incentive pay and rewards
• Salary continuous insurance (for permanent employees or employees on a 6 month or more maximum term contract basis)
• Salary sacrificing and novated leases
• 5 days Bonus Leave per year after 12 months of service
• Additional leave options
• Equal family leave for all genders (including kinship groups)
• Floating public holidays for days of cultural significance
• Offices designed for collaboration on Gadigal, Naarm, Yuggera, Kaurna and Whadjuk land
• Generous health and wellbeing programs
• Agile and flexible working for all
• Social and diversity networks providing year-round events
• Opportunities to undertake pro-bono legal work

Diversity, Equality & Inclusion

Embedded in our people is a passion to help others through the delivery of justice. It is through this that our commitment to inclusion, equity, and reconciliation has evolved. We are proud to say that by design, we have no single headquarters or dominant national culture, this means the unique perspectives, experiences, and identities of our people come together globally under one purpose to create an inclusive and accessible environment where anyone can thrive.

Please apply online with your CV, Cover Letter, and academic transcripts. If you have questions beforehand, please email our recruitment team at [e-mail]. Enquiries only please, applications will not be accepted by email.

Agency Submissions

Dentons does not accept agency submissions unless the agency is specifically contacted by a member of the Recruitment Team. Please do not forward candidate profiles or resumes to partners, hiring managers or other employees - this will not constitute an introduction to the firm and Dentons will not be liable for a fee.