Senior Facilities Admin Lead - Invoicing & Data Insight

CBC Facilities Maintenance; Wollongong City Council; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible Employer

Birthday Leave

Career Growth

Recognition

Employee Assistance Program (EAP)

Collaborative Culture

Job summary

CBC Group is seeking a Senior Facilities Administrator to lead the Admin Hub in Port Kembla, NSW. You will guide a team, manage invoicing across client contracts and ensure clean data across CMMS and finance systems.

We value strong leadership, financial proficiency and Excel expertise, with Power BI/Power Query being a bonus. This on-site senior role offers growth in a supportive, multi-contract environment.

Qualifications

• Senior administration background, ideally in facilities management or property services.
• Proven experience supervising admin staff and managing workloads and deadlines.
• Hands-on invoicing, billing, work orders and WIP experience.
• Advanced Excel skills; Power BI or Power Query is a big plus.
• Experience with CMMS or financial systems.
• Excellent communication and relationship-building with clients and teams.

Responsibilities

• Lead the Admin Hub team, directing facilities administrators and resources.
• Own the invoicing workflow, ensuring accuracy, timeliness and contract alignment.
• Keep data clean across CMMS and financial systems; manage sites and work orders.
• Turn data into insights with clear reports on invoicing, WIP, and KPIs.
• Drive process improvements to lift efficiency and controls.
• Provide backup support to Administration Manager and assist contract mobilisations.

Skills

Senior Admin Experience

Leadership Skills

Financial Know-How

Excel Expertise

Systems Savvy

People Skills

Tools

CMMS

Power BI

Power Query

Financial Systems

Job description

CBC Group is seeking a Senior Facilities Administrator to lead the Admin Hub in Port Kembla, NSW. You will guide a team, manage invoicing across client contracts and ensure clean data across CMMS and finance systems.

We value strong leadership, financial proficiency and Excel expertise, with Power BI/Power Query being a bonus. This on-site senior role offers growth in a supportive, multi-contract environment.