Senior Facilities Administrator

CBC Facilities Maintenance; Wollongong City Council; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible Employer

Birthday Leave

Career Growth

Recognition

Employee Assistance Program (EAP)

Collaborative Culture

Job summary

CBC Group is seeking a Senior Facilities Administrator to lead the Admin Hub in Port Kembla, NSW. You will guide a team, manage invoicing across client contracts and ensure clean data across CMMS and finance systems.

We value strong leadership, financial proficiency and Excel expertise, with Power BI/Power Query being a bonus. This on-site senior role offers growth in a supportive, multi-contract environment.

Qualifications

• Senior administration background, ideally in facilities management or property services.
• Proven experience supervising admin staff and managing workloads and deadlines.
• Hands-on invoicing, billing, work orders and WIP experience.
• Advanced Excel skills; Power BI or Power Query is a big plus.
• Experience with CMMS or financial systems.
• Excellent communication and relationship-building with clients and teams.

Responsibilities

• Lead the Admin Hub team, directing facilities administrators and resources.
• Own the invoicing workflow, ensuring accuracy, timeliness and contract alignment.
• Keep data clean across CMMS and financial systems; manage sites and work orders.
• Turn data into insights with clear reports on invoicing, WIP, and KPIs.
• Drive process improvements to lift efficiency and controls.
• Provide backup support to Administration Manager and assist contract mobilisations.

Skills

Senior Admin Experience

Leadership Skills

Financial Know-How

Excel Expertise

Systems Savvy

People Skills

Tools

CMMS

Power BI

Power Query

Financial Systems

Job description

Full-time Permanent Operations - Administration

Posted 27 Oct 2026

Description

CBC Group is an agile Facilities Maintenance business with a national footprint. We currently have an exciting opportunity for a Senior Facilities Administrator to join our supportive team in Port Kembla, NSW.

About the Role

This is a senior role at the centre of our facilities administration team, known as the Admin Hub. Reporting to the Administration Manager, you'll help lead the day-to-day administration and invoicing across several client contracts. You'll guide a team of administrators and help shape how we work as we keep improving, especially when transitioning new and existing contracts into the Admin Hub. If you like leading people, have a sharp eye for numbers and enjoy making processes run better, this is the role for you. Specifically, you will:

• Help Lead the Team: Give clear direction, support and coaching to Facilities Administrators and admin resources, and keep workloads and priorities on track.
• Own the Invoicing Workflow: Make sure client invoices are accurate, on time and in line with contract terms. Keep WIP and unbilled work moving.
• Keep the Data Clean: Be a senior user of our CMMS and financial systems, keeping contract, site and work order information accurate and consistent.
• Turn Data into Insight: Prepare and present clear reports on invoicing, WIP, contract performance and KPIs for managers and clients.
• Drive Improvement: Find ways to simplify workflows, strengthen controls and lift efficiency across the business.
• Step Up When Needed: Act as backup to the Administration Manager and support new contract mobilisations.

About You

You're a confident, detail-focused leader who thrives in a busy, multi-contract environment. You will bring:

• Senior Admin Experience: A strong background in senior administration, ideally in facilities management, maintenance or property services.
• Leadership Skills: Proven experience supervising admin staff and managing workloads and deadlines.
• Financial Know-How: Hands-on experience with invoicing, billing, work orders, purchase orders and WIP.
• Excel Expertise: Advanced Excel skills, including formulas, pivot tables, reconciliation and reporting. Power BI or Power Query experience is a big plus.
• Systems Savvy: Experience with CMMS, financial systems or similar platforms.
• People Skills: Excellent communication skills and the ability to build strong relationships with clients, contractors and internal teams.

Requirements

• A National Police Check (or willingness to obtain one)
• General Construction Induction (White Card) is desirable

Why CBC Group?

At CBC, we put our people first. When you join our team, you’re backed by a positive, supportive culture with some great perks:

• Flexible Employer: Flexible working arrangements in accordance with our policy
• Birthday Leave: An extra paid day off to celebrate your special day
• Career Growth: Ongoing training and development opportunities
• Recognition: Years of Service and Values Awards to celebrate your commitment
• Support: Access to our Employee Assistance Program (EAP)
• Collaborative Culture: A respectful, supportive team environment

Company Overview

CBC is a trusted provider of integrated facilities management, asset management and construction services throughout Australia. Our end-to-end service delivery model is underpinned by the values of quality, safety and sustainability. You'll have a top-tier provider's knowledge and systems with the personalised service and flexibility typical only associated with boutique operators.