Admin & Finance Coordinator – Utilities & Property

Capstone Recruitment; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Capstone Recruitment in Sydney North Shore NSW is seeking a senior administration professional with finance exposure to support two busy teams. You will manage the finance inbox, calendars and end-to-end utilities and property contract administration.

This role requires excellent Excel skills, meticulous data management, and strong stakeholder engagement. Immediate or short-notice availability is preferred for a 3–6 month contract.

Qualifications

• Senior administration experience with finance exposure.
• Strong Excel skills and data tracking ability.
• Ability to manage a finance inbox and complex calendars.
• Experience with utilities, property or contract administration highly regarded.
• Public sector experience is a bonus but not essential.
• Available immediately or on short notice for a 3–6 month contract.

Responsibilities

• Provide finance support: raising and tracking purchase orders, processing invoices and keeping Excel trackers up to date.
• Proactively manage calendars, meetings and deadlines to keep both teams running smoothly.
• Administer utilities accounts end to end: setup, transfers, billing queries and reconciliations.
• Maintain property contract and lease registers, tracking renewals and critical dates.
• Build strong relationships with suppliers, tenants and internal stakeholders.
• Identify opportunities for process improvement and implement practical solutions.
• Support ad hoc projects and reporting as needed.

Skills

Finance inbox management

Calendar management

Excel proficiency

Communication skills

Attention to detail

Tools

Microsoft Excel

Job description

Capstone Recruitment in Sydney North Shore NSW is seeking a senior administration professional with finance exposure to support two busy teams. You will manage the finance inbox, calendars and end-to-end utilities and property contract administration.

This role requires excellent Excel skills, meticulous data management, and strong stakeholder engagement. Immediate or short-notice availability is preferred for a 3–6 month contract.