Senior Executive Assistant to Managing Directors

FTI Consulting, Inc; Sydney; On-site; AUD 89,000 - 126,000; Full time

Job summary

FTI Consulting in Sydney is seeking an experienced Executive Assistant to support a portfolio of Senior Managing Directors and Managing Directors. You will deliver high‑quality administrative service in a fast‑paced professional services environment, balancing confidential matters with client needs.

The role covers diary management, travel arrangements, document drafting, client onboarding, events, invoicing and cross‑team coordination.

Qualifications

• Unrestricted rights to work and live in Australia.
• At least five years' experience providing executive or senior administrative support to multiple senior leaders.
• Advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint, with a high level of general computer literacy.
• Demonstrated experience managing complex calendars, travel, expenses and competing priorities with accuracy and sound judgement.
• Excellent written and verbal communication skills and the confidence to engage professionally with senior leaders, clients and colleagues.
• Ability to work regularly from the FTI Consulting office.

Responsibilities

• Provide proactive day-to-day administrative support to 3-5 Senior Managing Directors, while assisting the wider team as required.
• Manage complex diaries, schedule meetings and calls, coordinate meeting logistics and anticipate potential conflicts or changes.
• Coordinate domestic and international travel, including itineraries, accommodation and related arrangements.
• Prepare, draft, edit and format correspondence, reports, spreadsheets and PowerPoint presentations to a high professional standard.
• Initiate conflict-clearance and internal approval processes for new matters, and maintain accurate client and matter information.
• Coordinate new client and vendor set-up, maintain contact lists and liaise with third-party service providers.
• Manage financial administration, including time and expense recording, credit card reconciliations, invoices, billing information and support with debt collection.
• Plan and coordinate internal, external and client events, including invitations, venues, catering and supporting materials.
• Respond professionally to general enquiries and act as a trusted point of contact for internal and external stakeholders.
• Work collaboratively with Executive Assistants, office administration colleagues and other business functions to provide seamless coverage and support.
• Contribute to the smooth running of the office and undertake research, projects and other ad hoc tasks as required.

Skills

Executive support

Calendar management

Travel planning

Expense management

Communication skills

Prioritisation

Office-based work

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

FTI Consulting in Sydney is seeking an experienced Executive Assistant to support a portfolio of Senior Managing Directors and Managing Directors. You will deliver high‑quality administrative service in a fast‑paced professional services environment, balancing confidential matters with client needs.

The role covers diary management, travel arrangements, document drafting, client onboarding, events, invoicing and cross‑team coordination.