Senior Executive Assistant to Dealer Principal & GM

Patterson Cheney Cars and Trucks; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Patterson Cheney Cars and Trucks in Mulgrave VIC seeks an experienced Executive Assistant to support the Dealer Principal and General Manager. This fast-paced role covers executive support, reporting, business administration, project coordination, events and HR support across multiple Mercedes-Benz sites.

You will manage complex diaries, coordinate meetings and prepare briefs, while protecting confidential information and driving key priorities.

Qualifications

• Significant experience supporting senior executives, business owners or leadership teams.
• Advanced Microsoft Outlook, Excel, PowerPoint and Word skills.
• Strong reporting, analytical and presentation-preparation capabilities.
• Excellent written and verbal communication skills.
• Outstanding attention to detail and accuracy.
• Ability to manage multiple priorities and changing demands.
• Sound judgement when handling confidential information.
• Proactive, practical and solutions-focused approach.
• Experience in automotive, retail, corporate or multi-site environment will be highly regarded.

Responsibilities

• Manage complex diaries, calendars and executive schedules.
• Prioritise emails, correspondence, messages and filing.
• Prepare professional correspondence and business communications.
• Complete expense reconciliations.
• Maintain VIP client databases and sales leads.
• Coordinate VIP gifting and corporate hospitality initiatives.
• Provide administrative support across business and personal matters where required.
• Prepare agendas, reports and presentations.
• Coordinate weekly and monthly management meetings.
• Take minutes and follow up on agreed action items.
• Coordinate executive and management meetings across multiple sites.
• Help plan leadership conferences, team events and corporate functions.
• Prepare and maintain operational reports.
• Assist with trend reporting and departmental performance tracking; support audit preparation and compliance reporting.
• Present information clearly and accurately to senior leaders.
• Coordinate new employee inductions and onboarding.
• Assist with candidate screening and interviews.
• Maintain organisational charts and employee information.
• Coordinate dealership audits and retail standards activities.
• Manage project meetings, communications and documentation.
• Liaise with suppliers and key internal and external stakeholders.
• Help keep projects progressing against agreed priorities.
• Support customer, employee and VIP events.
• Coordinate corporate functions and onsite meetings.
• Organise staff celebrations, lunches and annual events.
• Assist with marketing initiatives and guest management.

Skills

Executive support

Time management

Communication

MS Office proficiency

Multisite coordination

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Job description

Patterson Cheney Cars and Trucks in Mulgrave VIC seeks an experienced Executive Assistant to support the Dealer Principal and General Manager. This fast-paced role covers executive support, reporting, business administration, project coordination, events and HR support across multiple Mercedes-Benz sites.

You will manage complex diaries, coordinate meetings and prepare briefs, while protecting confidential information and driving key priorities.