Executive Assistant to the Dealer Principal and General Manager

Patterson Cheney Cars and Trucks; Melbourne; Sur place; AUD 90 000 - 120 000; Plein temps

Résumé du poste

Patterson Cheney Cars and Trucks in Mulgrave VIC seeks an experienced Executive Assistant to support the Dealer Principal and General Manager. This fast-paced role covers executive support, reporting, business administration, project coordination, events and HR support across multiple Mercedes-Benz sites.

You will manage complex diaries, coordinate meetings and prepare briefs, while protecting confidential information and driving key priorities.

Qualifications

• Significant experience supporting senior executives, business owners or leadership teams.
• Advanced Microsoft Outlook, Excel, PowerPoint and Word skills.
• Strong reporting, analytical and presentation-preparation capabilities.
• Excellent written and verbal communication skills.
• Outstanding attention to detail and accuracy.
• Ability to manage multiple priorities and changing demands.
• Sound judgement when handling confidential information.
• Proactive, practical and solutions-focused approach.
• Experience in automotive, retail, corporate or multi-site environment will be highly regarded.

Responsabilités

• Manage complex diaries, calendars and executive schedules.
• Prioritise emails, correspondence, messages and filing.
• Prepare professional correspondence and business communications.
• Complete expense reconciliations.
• Maintain VIP client databases and sales leads.
• Coordinate VIP gifting and corporate hospitality initiatives.
• Provide administrative support across business and personal matters where required.
• Prepare agendas, reports and presentations.
• Coordinate weekly and monthly management meetings.
• Take minutes and follow up on agreed action items.
• Coordinate executive and management meetings across multiple sites.
• Help plan leadership conferences, team events and corporate functions.
• Prepare and maintain operational reports.
• Assist with trend reporting and departmental performance tracking; support audit preparation and compliance reporting.
• Present information clearly and accurately to senior leaders.
• Coordinate new employee inductions and onboarding.
• Assist with candidate screening and interviews.
• Maintain organisational charts and employee information.
• Coordinate dealership audits and retail standards activities.
• Manage project meetings, communications and documentation.
• Liaise with suppliers and key internal and external stakeholders.
• Help keep projects progressing against agreed priorities.
• Support customer, employee and VIP events.
• Coordinate corporate functions and onsite meetings.
• Organise staff celebrations, lunches and annual events.
• Assist with marketing initiatives and guest management.

Connaissances

Executive support

Time management

Communication

MS Office proficiency

Multisite coordination

Outils

Microsoft Outlook

Excel

PowerPoint

Word

Description du poste

Executive Assistant to the Dealer Principal and General Manager

Patterson Cheney Cars and Trucks – Mulgrave VIC

Are you an accomplished Executive Assistant who thrives in a fast-paced, high-performing environment?

We’re seeking a highly organised and proactive professional to provide trusted, high-level support to senior leaders across our Mercedes-Benz dealerships. This influential, varied role combines executive support, reporting, business administration, project coordination, events, and HR support.

You’ll play a key role in keeping people, projects and priorities moving, while ensuring executive operations run smoothly across multiple locations.

About the Role

Working closely with our Dealer Principal and General Manager, you’ll manage competing priorities, coordinate key business activities and provide confidential, professional support.

No two days will be the same. Success will come from your ability to anticipate needs, remain composed under pressure and consistently stay one step ahead.

Key Responsibilities

Executive Support

• Manage complex diaries, calendars and executive schedules
• Prioritise emails, correspondence, messages and filing
• Prepare professional correspondence and business communications
• Complete expense reconciliations
• Maintain VIP client databases and sales leads
• Coordinate VIP gifting and corporate hospitality initiatives
• Provide administrative support across business and personal matters where required

Meetings and Business Coordination

• Prepare agendas, reports and presentations
• Coordinate weekly and monthly management meetings
• Take minutes and follow up on agreed action items
• Coordinate executive and management meetings across multiple sites
• Help plan leadership conferences, team events and corporate functions

Reporting and Business Analysis

• Prepare and maintain operational reports
• Assist with trend reporting and departmental performance trackingSupport audit preparation and compliance reporting
• Present information clearly and accurately to senior leaders

HR and Recruitment Support

• Coordinate new employee inductions and onboarding
• Assist with candidate screening and interviews
• Maintain organisational charts and employee information

Projects and Compliance

• Coordinate dealership audits and retail standards activities
• Manage project meetings, communications and documentation
• Liaise with suppliers and key internal and external stakeholders
• Help keep projects progressing against agreed priorities

Events and Culture

• Support customer, employee and VIP events
• Coordinate corporate functions and onsite meetings
• Organise staff celebrations, lunches and annual events
• Assist with marketing initiatives and guest management

About You

You’ll bring:

• Significant experience supporting senior executives, business owners or leadership teams
• Exceptional organisational and time-management skills
• Advanced Microsoft Outlook, Excel, PowerPoint and Word skills
• Strong reporting, analytical and presentation-preparation capabilities
• Excellent written and verbal communication skills
• Outstanding attention to detail and accuracy
• The ability to manage multiple priorities and changing demands
• Sound judgement when handling confidential information
• A proactive, practical and solutions-focused approach
• Experience in an automotive, retail, corporate or multi-site environment will be highly regarded

Why Join Us?

• Work directly with respected senior business leaders
• Contribute to strategic initiatives and high-profile projects
• Enjoy a diverse role with exposure across multiple business functions
• Join a supportive, professional and high-performing team
• Build trusted relationships across our Mercedes-Benz dealerships
• Make a genuine impact as a valued executive business partner

Successful applicants must undergo a National Police Check.

We are an equal opportunity employer and welcome applications from suitably qualified candidates who are authorised to work in Australia. We will not be accepting agency applications.