Executive Assistant To The Dealer Principal And General Manager

Mercedes-Benz Waverley; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Mercedes-Benz Waverley seeks an experienced Executive Assistant to provide trusted, high-level support to our Dealer Principal and General Manager across our Melbourne dealerships. The role mixes executive support, reporting, admin, project coordination, events and HR activities.

You will manage competing priorities, anticipate needs, and keep operations across multiple locations running smoothly while presenting professionally to internal and external stakeholders.

Qualifications

• Significant experience supporting senior executives or leadership teams.
• Exceptional organisational and time-management skills.
• Advanced MS Office (Outlook, Excel, PowerPoint, Word) skills.

Responsibilities

• Manage diaries, calendars and executive schedules.
• Prioritise emails, correspondence and filing; prepare professional communications.
• Coordinate meetings across multiple sites and take minutes; follow up on actions.

Skills

Executive support

Organisational skills

Time management

MS Office

Presentation preparation

Attention to detail

Proactive problem-solving

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Job description

Executive Assistant to the Dealer Principal and General Manager

Are you an accomplished Executive Assistant who thrives in a fast-paced, high-performing environment?

We’re seeking a highly organised and proactive professional to provide trusted, high-level support to senior leaders across our Mercedes-Benz dealerships. This influential, varied role combines executive support, reporting, business administration, project coordination, events, and HR support.

You’ll play a key role in keeping people, projects and priorities moving, while ensuring executive operations run smoothly across multiple locations.

About the Role
Working closely with our Dealer Principal and General Manager, you’ll manage competing priorities, coordinate key business activities and provide confidential, professional support.

No two days will be the same. Success will come from your ability to anticipate needs, remain composed under pressure and consistently stay one step ahead.

Key Responsibilities
Executive Support

• Manage complex diaries, calendars and executive schedules
• Prioritise emails, correspondence, messages and filing
• Prepare professional correspondence and business communications
• Complete expense reconciliations
• Maintain VIP client databases and sales leads
• Coordinate VIP gifting and corporate hospitality initiatives
• Provide administrative support across business and personal matters where required

Meetings and Business Coordination

• Prepare agendas, reports and presentations
• Coordinate weekly and monthly management meetings
• Take minutes and follow up on agreed action items
• Coordinate executive and management meetings across multiple sites
• Help plan leadership conferences, team events and corporate functions

Reporting and Business Analysis

• Prepare and maintain operational reports
• Assist with trend reporting and departmental performance tracking
• Support audit preparation and compliance reportingPresent information clearly and accurately to senior leaders

HR and Recruitment Support

• Coordinate new employee inductions and onboarding
• Assist with candidate screening and interviews
• Maintain organisational charts and employee information

Projects and Compliance

• Coordinate dealership audits and retail standards activities
• Manage project meetings, communications and documentation
• Liaise with suppliers and key internal and external stakeholders
• Help keep projects progressing against agreed priorities

Events and Culture

• Support customer, employee and VIP events
• Coordinate corporate functions and onsite meetings
• Organise staff celebrations, lunches and annual events
• Assist with marketing initiatives and guest management

About You
You’ll bring:

• Significant experience supporting senior executives, business owners or leadership teams
• Exceptional organisational and time-management skills
• Advanced Microsoft Outlook, Excel, PowerPoint and Word skills
• Strong reporting, analytical and presentation-preparation capabilities
• Excellent written and verbal communication skills
• Outstanding attention to detail and accuracy
• The ability to manage multiple priorities and changing demands
• Sound judgement when handling confidential information
• A proactive, practical and solutions-focused approach
• Experience in an automotive, retail, corporate or multi-site environment will be highly regarded

Why Join Us?

• Work directly with respected senior business leaders
• Contribute to strategic initiatives and high-profile projects
• Enjoy a diverse role with exposure across multiple business functions
• Join a supportive, professional and high-performing team
• Build trusted relationships across our Mercedes-Benz dealerships
• Make a genuine impact as a valued executive business partner

Successful applicants must undergo a National Police Check.

We are an equal opportunity employer and welcome applications from suitably qualified candidates who are authorised to work in Australia. We will not be accepting agency applications.