Senior Executive Assistant to CEO | Hybrid, AI-Driven Ops

Ascend Recruit Pty; Brisbane; Hybrid; AUD 140,000 - 200,000; Full time

Benefits offered by this job

Hybrid working flexibility

Work-from-home arrangements

Brisbane-based role (no international)

Job summary

Ascend Recruit Pty is seeking an experienced Executive Assistant to support the CEO in a Brisbane-based role with hybrid flexibility. You will manage complex diaries, coordinate travel, and handle confidential matters while liaising with senior stakeholders and advisers.

The position focuses on organising high-impact schedules and supporting AI-enabled workflows, with a salary between AU$140,000 and AU$200,000 plus superannuation, dependent on experience.

Qualifications

• 10+ years of experience supporting a CEO or senior executive.
• Exceptional diary management and travel coordination.
• Strong tech capability with an interest in AI tools and systems.
• Excellent organisation and time-management skills.
• Autonomous work style with proactive problem-solving.
• Outstanding written and verbal communication.
• Discretion handling sensitive information.
• Adaptable in a changing, fast-paced environment.

Responsibilities

• Provide high-level executive and administrative support to the CEO.
• Manage complex diaries, appointments, meetings and changing priorities.
• Coordinate domestic and international travel, accommodation and itineraries.
• Manage emails, correspondence, documentation and follow-ups.
• Liaise with internal and external stakeholders, professional advisers and suppliers.
• Prepare presentations, meeting materials and business documentation.
• Handle confidential business and personal matters with discretion.
• Coordinate personal appointments and administration as required.
• Support administrative and coordination requirements across property development and property management interests.
• Track commitments, follow up on actions and proactively resolve issues.
• Maintain organisation and continuity while the CEO is travelling.
• Assist with the implementation and effective use of AI systems and technology to improve workflows.

Skills

Executive support

Diary management

Travel coordination

Stakeholder management

Discretion

AI tools

Time management

Problem solving

Tools

AI platforms

Automation tools

CRM software

Job description

Ascend Recruit Pty is seeking an experienced Executive Assistant to support the CEO in a Brisbane-based role with hybrid flexibility. You will manage complex diaries, coordinate travel, and handle confidential matters while liaising with senior stakeholders and advisers.

The position focuses on organising high-impact schedules and supporting AI-enabled workflows, with a salary between AU$140,000 and AU$200,000 plus superannuation, dependent on experience.