Senior Executive Assistant: Strategic Admin & Travel Lead

Australian Fisheries Management Authority; Canberra; On-site; AUD 80,000 - 110,000; Full time

Job summary

Australian Fisheries Management Authority (AFMA) in Canberra is seeking an APS Level 4 Executive Assistant to provide high‑level executive support, coordinate governance and branch activities, and manage travel, records and reporting processes. This role requires adept secretariat skills, stakeholder liaison, and discretion in handling sensitive information.

You will work closely with management and across the agency to ensure efficient administration, diary management, meeting papers, minutes

Qualifications

• Demonstrated organisational and time management skills to manage competing priorities.
• Build and maintain productive relationships with colleagues and stakeholders.
• Strong written and verbal communication for diverse stakeholders.
• Proficient use of corporate systems including travel, records management and correspondence.
• Sound judgement, initiative and discretion handling sensitive information.
• Experience providing secretariat and administrative support (meetings, agendas, minutes, action tracking).

Responsibilities

• Provide high-level executive and administrative support to a Senior Executive Service member, including diary, email, papers and briefs.
• Coordinate governance, reporting and branch activities (commission papers, Senate Estimates, quarterly reports).
• Manage meetings, committees and stakeholder engagement; schedule and coordinate meetings and track actions.
• Deliver travel, financial and operational support for executives and the branch; bookings, reconciliations and acquittals.
• Provide expert advice on corporate systems and office administration; maintain office supplies and collaborative service delivery.

Skills

Organisational skills

Time management

Stakeholder management

Written communication

Verbal communication

Proficient with corporate systems

Discretion & judgement

Secretariat & admin support

Job description

Australian Fisheries Management Authority (AFMA) in Canberra is seeking an APS Level 4 Executive Assistant to provide high‑level executive support, coordinate governance and branch activities, and manage travel, records and reporting processes. This role requires adept secretariat skills, stakeholder liaison, and discretion in handling sensitive information.

You will work closely with management and across the agency to ensure efficient administration, diary management, meeting papers, minutes