Executive Assistant (APS5-6) — Strategic Scheduling

Services Australia; Canberra; On-site; AUD 90,000 - 130,000; Full time

Job summary

Services Australia is seeking an Executive Assistant to provide professional administrative and operational support to Senior Executive Service staff. You will coordinate schedules, meetings, travel, and correspondence, while maintaining confidentiality and discretion in a fast-paced environment.

The role requires professionalism, adaptability, and collaboration with SES, executives, and internal/external stakeholders to support effective decision-making and agency outcomes.

Qualifications

• Experience supporting SES or senior executives.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and prioritise executive schedules, meetings, appointments and travel.
• Coordinate and prepare executive meeting documentation and provide secretariat support for meetings and working groups.
• Manage executive correspondence and inboxes, including deadlines and follow-ups.
• Coordinate briefs, reports, submissions, and presentations with quality assurance.
• Provide high-level administrative support including records management and office coordination.
• Build productive relationships with internal and external stakeholders.
• Triages requests, adjusts priorities, and escalates complex matters as needed.
• Support research and initiatives for executive activities and process improvements.

Skills

Schedule management

Executive support

Stakeholder liaison

Job description

Services Australia is seeking an Executive Assistant to provide professional administrative and operational support to Senior Executive Service staff. You will coordinate schedules, meetings, travel, and correspondence, while maintaining confidentiality and discretion in a fast-paced environment.

The role requires professionalism, adaptability, and collaboration with SES, executives, and internal/external stakeholders to support effective decision-making and agency outcomes.