Senior Executive Assistant & Office Operations Lead

Dcc Industry Group; Spring Hill; On-site; AUD 80,000 - 100,000; Full time

Benefits offered by this job

$80,000 - $100,000 per annum base + (

Job summary

DCC Industry Group is seeking an Executive Assistant & Office Coordinator to provide high-level coordination and administrative support to the Executive Leadership Team, while overseeing the effective day-to-day operation of our Head Office. This is not a traditional Executive Assistant role.

The successful candidate will thrive in a fast-paced environment, manage competing priorities, and take initiative to keep actions, decisions and organisational priorities moving.

Qualifications

• Substantial experience in a senior Executive Assistant or similar role supporting multiple senior Executives or an Executive Leadership Team.

Responsibilities

• Provide high-level coordination and administrative support to the Executive Leadership Team.
• Coordinate major Executive meetings, workshops, planning sessions, events and complex scheduling requirements.
• Prepare and coordinate agendas, meeting papers, presentations, minutes, decisions and action items.
• Maintain ELT registers and organisational reporting calendar, following up actions and key deadlines.
• Coordinate corporate travel, including flights, accommodation, vehicle hire, itineraries, changes and cancellations.
• Manage Executive correspondence, reports, document reviews, approvals and signatures as required.
• Act as a professional point of contact for internal and external stakeholders, handling sensitive and confidential information appropriately.
• Coordinate the day-to-day operation and presentation of Head Office, including reception coverage, meeting rooms, mail, deliveries, catering, supplies and general office requirements.
• Identify opportunities to simplify, standardise or improve administrative systems and processes.
• Develop practical workflows, procedures, templates and process guides and support their implementation across the organisation.
• Support corporate events, Executive workshops, major internal meetings and senior employee onboarding logistics as required.

Skills

Senior Executive Assistant experience

Organisation & prioritisation

Stakeholder management

Professional communication

Job description

DCC Industry Group is seeking an Executive Assistant & Office Coordinator to provide high-level coordination and administrative support to the Executive Leadership Team, while overseeing the effective day-to-day operation of our Head Office. This is not a traditional Executive Assistant role.

The successful candidate will thrive in a fast-paced environment, manage competing priorities, and take initiative to keep actions, decisions and organisational priorities moving.