Executive Assistant to CEO | Calendar, Travel & Governance

DCOH; Darwin; On-site; AUD 90,000 - 120,000; Full time

Job summary

DCOH is seeking an experienced Executive Assistant to support the Managing Director & CEO in Darwin. You will manage calendars, coordinate meetings, prepare agendas and minutes, and act as a liaison with key stakeholders.

The role focuses on discretion, organisation and proactive problem-solving, including travel, events, and compliance-related tasks. You will operate in a fast-paced environment and contribute to high-level decision-making with confidentiality.

Qualifications

• Demonstrated experience in an Executive Assistant or senior administrative role supporting executives
• Excellent organisational and time management skills
• Strong communication with senior stakeholders
• High level of professionalism, discretion and confidentiality
• Ability to work autonomously in a fast-paced environment

Responsibilities

• Manage the MD & CEO’s calendar, priorities, and communications
• Prepare agendas, minutes, reports, and correspondence with accuracy
• Coordinate corporate events, travel, and executive logistics
• Liaise with internal and external stakeholders including government bodies and partners
• Oversee records, filing and document control processes
• Support financial administration and reporting

Skills

Executive support

Organisational skills

Time management

Communication skills

Discretion

Autonomous working

Event coordination

Travel coordination

Tools

Microsoft 365

Word

Excel

PowerPoint

SharePoint

Business systems

Job description

DCOH is seeking an experienced Executive Assistant to support the Managing Director & CEO in Darwin. You will manage calendars, coordinate meetings, prepare agendas and minutes, and act as a liaison with key stakeholders.

The role focuses on discretion, organisation and proactive problem-solving, including travel, events, and compliance-related tasks. You will operate in a fast-paced environment and contribute to high-level decision-making with confidentiality.