Senior Executive Assistant | Flexible WFH & Temp-to-Perm

Lotus People; Sydney; Hybrid; AUD 99,000 - 121,000; Full time

Benefits offered by this job

Flexible WFH arrangements

12 ADOs per year

Four weeks annual leave

Mobile phone and computer provided

Professional development support

Job summary

Lotus People in Sydney seeks an Executive Assistant to support a senior leader and ensure the smooth running of daily priorities. You will own diary management, meetings, correspondence and gatekeeping, while building strong relationships with internal teams and external stakeholders.

The role demands excellent written communication, high judgement and the ability to anticipate needs in a fast-paced, member-focused organisation. Flexible WFH arrangements are offered.

Qualifications

• Experience supporting a CEO or senior leader in a complex organisation.
• Exceptional diary management and organisational skills.
• Strong written and verbal communication with meticulous attention to detail.
• Ability to handle sensitive information with discretion.
• Proven stakeholder engagement across varied personalities.

Responsibilities

• Manage a busy executive diary and protect time for priorities.
• Coordinate meetings, agendas, papers, minutes and follow-ups.
• Draft correspondence, briefings and internal documents.
• Coordinate travel, events and official logistics.
• Build relationships across internal teams and external stakeholders.
• Provide practical administrative support across the wider office.

Skills

Executive support

Diary management

Meeting coordination

Stakeholder management

Discretion/confidentiality

Communication skills

Problem solving

Autonomous work

MS Office 365

Outlook/Calendar

Tools

Outlook

Word

Excel

Teams

SharePoint

Job description

Lotus People in Sydney seeks an Executive Assistant to support a senior leader and ensure the smooth running of daily priorities. You will own diary management, meetings, correspondence and gatekeeping, while building strong relationships with internal teams and external stakeholders.

The role demands excellent written communication, high judgement and the ability to anticipate needs in a fast-paced, member-focused organisation. Flexible WFH arrangements are offered.