Executive Assistant

Lotuspeople.Com.Au; Sydney; Hybrid; AUD 55,000 - 72,000; Full time

Benefits offered by this job

Hybrid work model

Competitive hourly rate

Job summary

Lotus People seeks an Executive Assistant to support the CEO and senior leaders in our NSW Inner West office. You will manage the CEO's complex diary, coordinate meetings, prepare agendas and minutes, and oversee office operations in a fast-paced not-for-profit setting.

This hybrid role offers 3 days in the office and 2 days WFH, with an ASAP start and handover before mid-October. It is a temporary assignment of at least 6 weeks with potential extension, requiring discretion and strong MS

Qualifications

• Proven experience as an Executive Assistant supporting C-suite or senior leaders.
• Demonstrated ability to manage multiple diaries in a fast-paced environment.
• Strong organisational skills and the ability to prioritise under pressure.
• Polished, mature and professional presence with excellent communication skills.
• Advanced Microsoft 365 skills, particularly Outlook.
• Must have a WWCC (Working with Children Check).

Responsibilities

• Manage a complex diary for the CEO
• Coordinate meetings, prepare agendas and take accurate minutes
• Support board and governance activities
• Oversee general office management, including supplies, facilities and suppliers
• Handle confidential correspondence and information with discretion
• Build strong relationships with stakeholders across the organisation

Skills

Executive Assistant

C-suite support

Diary management

Meeting coordination

Organisational skills

Communication

Microsoft 365

Outlook

WWCC

Tools

Microsoft 365

Outlook

Job description

• Start: ASAP (handover before mid October)
• Hybrid: 3 days in the office, 2 days WFH
• Temporary assignment, minimum 6 weeks, with potential to extend

• Hourly rate: Up to $52 per hour + super
• Location: Inner West, Sydney
• Start: ASAP (handover before mid October)
• Hybrid: 3 days in the office, 2 days WFH
• Temporary assignment, minimum 6 weeks, with potential to extend

ABOUT THE COMPANY

Lotus People are working with a respected not for profit that has supported children and families across NSW for decades, delivering early childhood and inclusion services that change lives.

ABOUT THE ROLE

As Executive Assistant, you will keep the Office of the CEO running smoothly while supporting other executives. You will be the go‑to person for diary management, meeting coordination and office operations, working closely with the wider team. Your calm, polished approach will ease pressure on a busy leadership team and ensure the CEO can stay focused on what matters most. This is an ideal role for someone who picks things up quickly and thrives in a fast paced setting.

DUTIES

• Manage a complex diary for the CEO
• Coordinate meetings, prepare agendas and take accurate minutes
• Support board and governance activities
• Oversee general office management, including supplies, facilities and suppliers
• Handle confidential correspondence and information with discretion
• Build strong relationships with stakeholders across the organisation

SKILLS & EXPERIENCE

• Proven experience as an Executive Assistant supporting C suite or senior leaders
• Demonstrated ability to manage multiple diaries in a fast paced environment
• Strong organisational skills and the ability to prioritise under pressure
• Polished, mature and professional presence with excellent communication skills
• Advanced Microsoft 365 skills, particularly Outlook
• Must have a WWCC (Working with Children Check)

OUR RECRUITMENT PROCESS

At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.

Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2-3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role.

Due to the volume of applications and the specific nature of our briefs, we are unable to take phone enquiries about roles before an application is submitted. Rest assured, we respond to every applicant, regardless of the outcome, so you will not be left wondering.