Senior Executive Assistant — Calendar & Ops Pro (Onsite)

Insight Global; Redmond; On-site; AUD 128,000 - 170,000; Full time

Job summary

Insight Global in Redmond, WA is seeking an experienced Executive Administrative Assistant to provide high-level support for senior leaders. The role focuses on managing complex calendars, coordinating priorities across stakeholders, and ensuring operational efficiency in a fast-paced environment.

You will handle scheduling, travel, reporting, and confidential information with discretion, while supporting multiple teams and business activities.

Qualifications

• 8+ years of Executive Assistant or Administrative Assistant experience supporting senior leaders or executives.
• Proven experience managing complex calendars in a dynamic, fast-paced environment.
• Strong organizational, prioritization, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently while managing competing priorities.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Manage complex calendars, scheduling, and executive priorities across multiple stakeholders and teams.
• Coordinate meetings, agendas, travel arrangements, and key business activities.
• Serve as a trusted partner to senior leaders, helping drive organization, communication, and operational effectiveness.
• Review, prepare, and distribute reports, presentations, correspondence, and business documents.
• Manage confidential information with discretion and professionalism.
• Support office operations, records management, invoice processing, and other administrative functions as needed.
• Facilitate cross-functional communication and ensure alignment on key priorities and deliverables.

Skills

Calendar management

Executive support

Communication

Prioritization

Discretion

Tools

Outlook

Excel

PowerPoint

Word

Job description

Insight Global in Redmond, WA is seeking an experienced Executive Administrative Assistant to provide high-level support for senior leaders. The role focuses on managing complex calendars, coordinating priorities across stakeholders, and ensuring operational efficiency in a fast-paced environment.

You will handle scheduling, travel, reporting, and confidential information with discretion, while supporting multiple teams and business activities.