Executive Administrative Assistant

Insight Global; Redmond; On-site; AUD 128,000 - 170,000; Full time

Job summary

Insight Global in Redmond, WA is seeking an experienced Executive Administrative Assistant to provide high-level support for senior leaders. The role focuses on managing complex calendars, coordinating priorities across stakeholders, and ensuring operational efficiency in a fast-paced environment.

You will handle scheduling, travel, reporting, and confidential information with discretion, while supporting multiple teams and business activities.

Qualifications

• 8+ years of Executive Assistant or Administrative Assistant experience supporting senior leaders or executives.
• Proven experience managing complex calendars in a dynamic, fast-paced environment.
• Strong organizational, prioritization, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently while managing competing priorities.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Manage complex calendars, scheduling, and executive priorities across multiple stakeholders and teams.
• Coordinate meetings, agendas, travel arrangements, and key business activities.
• Serve as a trusted partner to senior leaders, helping drive organization, communication, and operational effectiveness.
• Review, prepare, and distribute reports, presentations, correspondence, and business documents.
• Manage confidential information with discretion and professionalism.
• Support office operations, records management, invoice processing, and other administrative functions as needed.
• Facilitate cross-functional communication and ensure alignment on key priorities and deliverables.

Skills

Calendar management

Executive support

Communication

Prioritization

Discretion

Tools

Outlook

Excel

PowerPoint

Word

Job description

Title: Executive Administrative Assistant

Location: Redmond WA - onsite 3x per week

Duration: Contract through July 2027

We are seeking an experienced Executive Administrative Assistant to provide high-level support within a fast-paced, highly cross-functional environment. This role will be responsible for managing complex executive calendars, coordinating priorities across multiple stakeholders, and ensuring operational efficiency for senior leaders.

Key Responsibilities

• Manage complex calendars, scheduling, and executive priorities across multiple stakeholders and teams.
• Coordinate meetings, agendas, travel arrangements, and key business activities.
• Serve as a trusted partner to senior leaders, helping drive organization, communication, and operational effectiveness.
• Review, prepare, and distribute reports, presentations, correspondence, and business documents.
• Manage confidential information with discretion and professionalism.
• Support office operations, records management, invoice processing, and other administrative functions as needed.
• Facilitate cross-functional communication and ensure alignment on key priorities and deliverables.

Required Qualifications

• 8+ years of Executive Assistant or Administrative Assistant experience supporting senior leaders or executives.
• Proven experience managing complex calendars in a dynamic, fast-paced environment.
• Strong organizational, prioritization, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently while managing competing priorities.
• High level of professionalism, discretion, and attention to detail.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.

Preferred Qualifications

• Experience supporting executives within large, highly matrixed organizations.
• Previous Microsoft experience or familiarity with Microsoft tools and culture.
• Experience working across multiple teams and business functions.