Senior Executive Assistant, Business Development

Wesfarmers; Western Australia; On-site; AUD 90,000 - 120,000; Full time

Job summary

Wesfarmers is seeking an Executive Assistant for Business Development to provide proactive support to the Executive General Manager and BD team across three offices. The role focuses on calendar management, travel planning, budgeting and event coordination to enable a high-performing team.

You will contribute to learning initiatives, reporting, and process improvements while maintaining strong relationships with senior leaders and stakeholders in a dynamic corporate office environment.

Qualifications

• Substantial experience supporting senior executives and teams.
• Sound judgement and a proactive approach, with ability to anticipate requirements.
• Strong organisation and attention to detail across complex diaries and scheduling.
• Comfort working with budgets, forecasts, cost centres and reporting; Power BI experience advantageous.
• Confidence working with senior stakeholders, discretion and collaboration.
• Collaborative and practical working style building relationships across teams.
• Improvement mindset with initiative to improve processes and implement changes.
• Advanced Microsoft 365 skills and interest in AI tools to support day-to-day work.

Responsibilities

• Executive and team support: manage the Executive General Manager’s diary, travel, correspondence, meetings and priorities.
• Planning and coordination: coordinate divisional scheduling and maintain calendar and reminders.
• Team operations: coordinate onboarding, offboarding and recruitment across three offices.
• Learning and development: develop and schedule the team’s learning program, including group training.
• Budget and cost management: prepare and manage the budget, provide monthly cost overview using Power BI, monitor variances.
• Reporting and materials: prepare and distribute reports, board papers and MD reports.
• Events and team engagement: organise the biennial commercial summit, annual offsite and other events.
• Team administration and continuous improvement: coordinate information, support housekeeping and improve processes, including AI adoption.

Skills

Executive support

Planning & scheduling

Budgeting & reporting

Stakeholder management

Microsoft 365

AI tools

Team coordination

Discretion

Tools

Power BI

Job description

Wesfarmers is seeking an Executive Assistant for Business Development to provide proactive support to the Executive General Manager and BD team across three offices. The role focuses on calendar management, travel planning, budgeting and event coordination to enable a high-performing team.

You will contribute to learning initiatives, reporting, and process improvements while maintaining strong relationships with senior leaders and stakeholders in a dynamic corporate office environment.