Senior Executive Assistant & Office Operations Leader

Wynstan Designs Pty Ltd; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Wynstan Designs Pty Ltd seeks an experienced Executive Assistant to provide high-level support to the CEO and manage office and facilities operations across NSW and Victoria.

You will coordinate the CEO diary, travel, and meetings while leading the Office & Facilities team and maintaining compliant records. A Cert III/IV in Business Admin and prior senior-executive support are essential. This role demands discretion and strong communication.

Qualifications

• Proven experience providing executive-level support to a CEO or senior executive.
• Experience managing office operations and facilities.
• Demonstrated people leadership or supervisory experience.
• Strong organisational skills and the ability to manage competing priorities.
• A high level of discretion, professionalism and attention to detail.
• Strong written and verbal communication skills.
• Certificate in Business Administration (Cert III/IV).
• Desirable: background in the manufacturing or construction industry.

Responsibilities

• Manage a complex CEO diary with scheduling, prioritising and briefing materials.
• Coordinate information requests and act as the professional first point of contact for CEO enquiries.
• Prepare documentation, reports and executive briefing materials.
• Coordinate domestic and international travel arrangements (airfares, accommodation, visas, itineraries).
• Coordinate executive meetings, agendas, papers and confidential minutes.
• Oversee day-to-day operation of offices and facilities across NSW and Victoria.
• Lead and manage the Office and Facilities team, including workload allocation.
• Manage showroom leasing, fleet management, licences and leases across states.
• Ensure business licensing requirements are current and compliant.
• Maintain accurate records relating to facilities, fleet, licences and leases.
• Liaise with external providers, suppliers and regulatory bodies.
• Approve designated payroll, fuel receipts and reimbursement claims.
• Support onboarding, training and development of administrative staff.
• Support workplace health and safety by reporting hazards and safe acts.

Skills

Executive support

Office operations

People leadership

Time management

Discretion & professionalism

Communication skills

Education

Certificate in Business Administration (Cert III/IV)

Job description

Wynstan Designs Pty Ltd seeks an experienced Executive Assistant to provide high-level support to the CEO and manage office and facilities operations across NSW and Victoria.

You will coordinate the CEO diary, travel, and meetings while leading the Office & Facilities team and maintaining compliant records. A Cert III/IV in Business Admin and prior senior-executive support are essential. This role demands discretion and strong communication.