Senior EA to Principal | Governance & Board Support

St Paul's Grammar School; Sydney; On-site; AUD 110,000 - 140,000; Full time

Job summary

St Paul’s Grammar School is seeking an Executive Assistant to the Principal to provide high-level executive support to the Office of the Principal and contribute to the effective operation of the Board of Directors.

This permanent full-time position will manage complex administration, stakeholder relationships, communications, travel, events, governance records and office operations while exercising discretion, confidentiality and sound judgement.

Qualifications

• Demonstrated experience handling sensitive and confidential information with discretion, professionalism and integrity.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Copilot, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive, Bookings, Forms and Lists.
• Competence using database systems, with exceptional attention to detail in data management, document control and record-keeping.
• Strong organisational skills, sound judgement and the ability to manage competing priorities and meet deadlines.
• Excellent oral and written communication skills and the ability to engage professionally with the school community.
• Commitment to knowledge sharing and providing guidance and training to colleagues.
• Current First Aid Certificate, including CPR, and a current Working With Children Check.
• Experience as an executive assistant to a Principal, C-level executive, General Manager, Board of Directors or similar is desirable.
• Experience in Board administration, minute taking, action tracking, Board Portal systems and governance records is desirable.
• Experience with school databases, learning management systems, artificial intelligence tools, Power Automate or Power BI would be beneficial.
• Experience in human resources, recruitment, staff induction, social media, strategic planning or progress reporting would be highly regarded.
• Willingness to support the school’s Christian mission, comply with its policies and Code of Conduct, and contribute positively to the wider school community.

Responsibilities

• Provide high-level executive support to the Principal and Office of the Principal.
• Manage complex administration, stakeholder relationships, communications, travel, events and office operations.
• Maintain governance records and board administration functions.
• Ensure confidentiality, discretion and sound judgement in handling information.
• Engage with the school community professionally and provide guidance/training to colleagues.

Skills

Discretion

Professionalism

Integrity

Data management

Organisation

Communication

Training

First Aid

Board admin

Governance records

HR experience

Recruitment

Induction

Progress reporting

Tools

Outlook

Copilot

Word

Excel

PowerPoint

Teams

SharePoint

OneDrive

Bookings

Forms

Lists

Power BI

Job description

St Paul’s Grammar School is seeking an Executive Assistant to the Principal to provide high-level executive support to the Office of the Principal and contribute to the effective operation of the Board of Directors.

This permanent full-time position will manage complex administration, stakeholder relationships, communications, travel, events, governance records and office operations while exercising discretion, confidentiality and sound judgement.