Senior EA to CFO & Board – Education

Brisbane Grammar School; Brisbane; On-site; AUD 90,000 - 120,000; Full time

Job summary

Brisbane Grammar School is seeking an experienced Executive Assistant to provide high-level administrative support to senior leaders, including the CFO and Secretary to the Board. The role is autonomous, confidential and central to governance, wellbeing, and academic operations.

You will manage calendars, prepare correspondence, coordinate committees, and handle communications across departments while maintaining strict discretion and professional integrity.

Qualifications

• Prior experience assisting the Company Secretary.
• Availability to work variable hours set by the CFO/Secretary to serve the needs of the Board of Trustees and its Committees.
• Experience in an ASX listed corporate office or statutory body environment highly regarded.
• Appetite for using AI to create and sustain process efficiency.
• Eligibility for a Blue Card.
• Demonstrated success in a senior executive assistant role.
• Exceptional organisational and communication skills.
• High discretion and confidentiality.

Responsibilities

• Report to and provide direct support to the CFO and Secretary to the Board of Trustees.
• Support the Senior Deputy Headmaster's office.
• Provide comprehensive executive assistance to senior leaders and the department or faculty.
• Act as the first point of contact for the relevant executive, and the department or faculty.
• Prepare correspondence, reports, presentations, agendas and minutes.
• Manage calendars, meetings and shared inboxes.
• Maintain document and student management systems.
• Coordinate meeting dates, attendance, venues, technology and other meeting arrangements.
• Check Board and Committee papers for completeness, presentation, consistency and compliance with required timeframes.

Skills

Executive support

Calendar management

Communication skills

Discretion

Tools

Word

Excel

PowerPoint

Outlook

Teams

Job description

Brisbane Grammar School is seeking an experienced Executive Assistant to provide high-level administrative support to senior leaders, including the CFO and Secretary to the Board. The role is autonomous, confidential and central to governance, wellbeing, and academic operations.

You will manage calendars, prepare correspondence, coordinate committees, and handle communications across departments while maintaining strict discretion and professional integrity.