Senior Document Management Specialist

KBR - Kellogg Brown & Root Pty Ltd; Adelaide; On-site; AUD 120,000 - 170,000; Full time

Benefits offered by this job

Industry leading salaries

8 hours time off every 4 weeks

Salary packaging and Novated leases

Income protection

Paid Professional Membership Fees

End of trip facilities

Employee Stock Purchase Plans

Paid parental leave

Growth and promotion opportunities

Job summary

KBR’s Infrastructure Solutions team in Adelaide CBD is seeking a Senior Document Management Specialist to join the Rex Minerals Hillside project. In this full-time role you will manage the document control process, ensure accurate numbering, revisions, and status, and maintain electronic records and document registers.

You will work with the project teams to track drawings and vendor data, train teams on the Document Management system, and set up review workflows in InEight.

Qualifications

• Significant experience in document control/management (typically 7+ years).
• Ability to train project teams on DM systems and procedures.
• Proven ability to prioritize, multi-task and manage workload.

Responsibilities

• Check/validate documentation: numbering, revisions, status, format, title and legibility.
• Maintain electronic records and document registers.
• Process and record incoming/outgoing vendor data and drawings.
• Maintain up-to-date internal Document Management system.
• Manage document flow to/from parties and track documents/drawings.

Skills

Document control

Multi-tasking

Teamwork

Prioritization

Tools

InEight

Aconex

Documentum

Job description

Are you looking to expand your horizons and deliver high profile, exciting projects and leave a legacy? Join us, on the journey.

Rex Minerals is an Australian mining company dedicated to the development of its flagship A$1.0B Copper-Gold Hillside Project located on the Yorke Peninsula in South Australia. The project will be a significant contributor to the South Australian economy and is providing employment opportunities for locals and for those looking to move to the area.

Hillside is in a highly attractive regional location approximately 150km from Adelaide and is one of the largest copper/gold projects under development in Australia. The project is fully approved and early-stage site access work, major Highway diversions, site utilities and awarding of contracts and building the team to execute the project has commenced.

KBR is a global provider of full life cycle professional services supporting clients in delivery of major projects like Hillside and is providing expertise as part of an Integrated Owners team delivering the Project on behalf of Rex Minerals.

The Opportunity

We are looking for a dynamic person to join our document management team with a can-do attitude and a love for multi-tasking. We will encourage and empower you to work in a way that suits your style and build success together.

As the SeniorDocument Management Specialist, you will be working on the Rex Minerals Hillside project. The role is full time based in the project office in Adelaide CBD. The focus of this role is to undertake all document management functions including but not limited to:

• Checking/validation/verification of all documentation, including correct numbering, revisions, status, format, title and legibility
• Maintenance of electronic records and document registers
• Processing and recording incoming and outgoing vendor data and engineering design drawings
• Maintaining an accurate and up-to-date internal Document Management system
• Responsible for the record document flow to and from all necessary parties
• Issue and track location of all documents and drawings
• Train the project teams on Document Management systems and/or project specific systems and procedures
• Managing and setting up the document review via workflow in InEight

Who are you?

As a Senior Document Management Specialist, you will have the following qualifications and experience:

• Significant experience (typically 7+ years) in any related technical field or document control/ document management positions
• Any experience in Document Management software including InEight, Aconex, and Documentum would be an advantage, especially setting up and managing document review via workflow.
• Proven history contributing to a team effort in project environments
• Ability to prioritize, multi-task and manage own workload
• Tenacious and hardworking attitude

Who are we?

KBR’s Infrastructure Solutions business works with customers across the nation to plan, design and deliver smarter, safer and more sustainable infrastructure to meet the demands of the future for all Australians. We’re a team of over 1200 who deliver engineering, science and technology solutions across the water, transport, energy, sustainability, resources and defence sectors.

The perks

• Industry leading salaries, reviewed annually
• The opportunity to accrue an additional 8 hours of time off every 4 weeks
• Salary packaging and Novated leases
• Salary continuance (Income protection)
• Paid Professional Membership Fees
• End of trip facilities
• Employee Stock Purchase Plans
• Paid parental leave
• Growth and promotion opportunities

Our people are the heart of everything we do. We are dedicated to creating work environments in which every member of our team of teams feels safe, supported, respected, trusted and valued, and where each person is given opportunities to belong, connect and grow.