Senior Document Management Specialist

KBR, Inc.; Gold Coast City; Hybrid; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Flexible and supportive workplace culture

Ongoing development opportunities

Impactful project involvement

Job summary

A leading infrastructure company on the Gold Coast is seeking a Senior Document Management Specialist to oversee documentation processes. This role offers a hybrid work model, allowing for significant contributions to impactful projects while working in a collaborative team. Candidates should have extensive experience in document control and familiarity with Document Management software. A strong commitment to teamwork and workload management is essential.

Qualifications

• Significant experience in document control or document management.
• Proven history contributing to a team in project environments.
• Tenacious and hardworking attitude.

Responsibilities

• Develop and set the Document Management process.
• Check, validate, and verify documentation.
• Maintain electronic and original files and document registers.
• Process incoming and outgoing vendor data and drawings.
• Train project teams on Document Management systems.

Skills

Document Management process development

Documentation verification and validation

Electronic and hard copy file maintenance

Document Management software (InEight, Aconex, Documentum)

Ability to prioritize and manage workload

Team collaboration

Tools

InEight

Aconex

Documentum

Job description

Join to apply for the Senior Document Management Specialist role at KBR, Inc.

Talent Attraction and Management - Building Positive Work Environments

Be the Backbone of Document Excellence on a Landmark Gold Coast Project

Are you ready to bring your document management expertise to a high-impact PMO project in one of Australia’s most vibrant coastal cities?

As our Senior Specialist – Document Management, you’ll play a pivotal role in shaping and maintaining the integrity of project documentation, working closely with a collaborative and high-performing team. With a hybrid work model offering four days onsite in our Gold Coast project office and one day working from home, this role combines structure, flexibility, and the opportunity to contribute to something truly significant.

Key Responsibilities:

• Developing and setting the Document Management process.
• Checking, validation, and verification of all documentation, including correct numbering, revisions, status, format, title, and legibility.
• Maintenance of electronic and original hard copy files and document registers.
• Processing and recording incoming and outgoing vendor data and engineering design drawings.
• Maintaining an accurate and up-to-date internal Document Management system.
• Responsible for the record document flow to and from all necessary parties.
• Issue and track location of all documents and drawings.
• Train the project teams on Document Management systems and/or project-specific systems and procedures.

Experience & Skills Required:

• Significant experience in any related technical field or document control/document management positions.
• Any experience in Document Management software including InEight, Aconex, and Documentum would be an advantage.
• Proven history contributing to a team effort in project environments.
• Ability to prioritize, multi-task and manage own workload.
• Tenacious and hardworking attitude.

Why Join Us?

• Be part of a high-performing, values-driven team.
• Work on impactful projects that improve communities and support national infrastructure.
• Enjoy a flexible and supportive workplace culture.
• Access ongoing development opportunities to grow your career.

KBR Values:

Our KBR Values - We Value Our People, We Deliver, We Are People of Integrity, We Empower, We Are a Team of Teams - embody our people-centric organisation.

Our culture, and our genuine focus on our people is a major factor in our success and we want you to be part of our journey.

Help shape tomorrow by applying today!

Don’t miss out on this opportunity to leave your impact on our society with one of Australia’s leading infrastructure businesses. Apply now and follow us on LinkedIn to stay up to date with all the latest news and job opportunities.

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Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Project Management and Administrative
• IT Services and IT Consulting and Administrative and Support Services

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