Senior Document Controller

Ugl Group; Western Australia; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive remuneration package

Perth-based opportunity with growth

Flexible working arrangements

Job summary

UGL in Rivervale is seeking a Senior Document Controller to maintain up-to-date records across project teams, clients and subcontractors, ensuring timely access to controlled information.

You will manage document control systems, coordinate with stakeholders, provide reporting, and support project teams with documentation standards.

Qualifications

• 5+ years of experience in a document control role on a project basis.
• Strong MS Office skills (Word, Excel, PowerPoint).
• Excellent written and verbal communication abilities.
• Experience coordinating with clients, design teams and subcontractors.

Responsibilities

• Maintain document control and manage document management systems for assigned projects.
• Ensure currency and security of project registers and information.
• Issue and receive controlled copies of information.
• Liaise with stakeholders to ensure correct information availability.
• Provide training on document management procedures and standards.
• Register client and subcontractor documentation in the DMS.
• Process transmittals and manage document reviews.
• Provide reports and summaries to project teams.

Skills

Document control

MS Office proficiency

Stakeholder coordination

Communication skills

Team collaboration

Tools

TeamBinder

Aconex

Job description

Job Description

The UGL Utilities team designs, constructs and maintains critical infrastructure across the water and power sectors. Ranging from wastewater treatment plants to power stations. We design and construct the following assets; power generation, transmission lines, substations, electrical distribution networks, water and waste water treatment plans and water pipelines.

Our Utilities team works hard and celebrates successes and efforts. If you are looking for a bright future and opportunity to grow your career, then join UGL – a great place to work!

The Opportunity

We are seeking a seasoned Senior Document Controller to join our team in Rivervale. This role will maintain up-to-date records of all information, correspondence and documentation and ensures it is available in a timely and comprehensive manner to the project team, client as well as downstream sub-contractors.

Key Responsibilities

• Responsible for the document control and managing Document Management systems for assigned projects.
• Maintain the currency and security of all project registers and information systems in respect of correspondence, drawings, scope and design variations, quality, etc.
• Issue and receive controlled copies of information.
• Liaison with various stakeholders (e.g., client, design, and project groups) to ensure correct information is available.
• Provide training to other employees on document management system, and correct project document procedures and standards.
• Register all documentation supplied by client and subcontractors into the Document Management System.
• Return reviewed documentation to vendors under cover of a transmittal using the Document Management System.
• Provide overall support to project teams in the form of summary or detailed reports, advice on revision and records control.
• Produce a monthly reporting which captures a list of all transmittals both in and out.

Requirements for Success

• 5+ years’ experience in a similar role in a project-based environment
• Strong working knowledge of MS office, word, excel, Powerpoint
• Competent administration and organisational skills relating to the key responsibilities
• Experience working as a member of an interdisciplinary team.
• Experience in TeamBinder and Aconex (Essential)
• Expert written and verbal communication.

Why UGL

• Competitive remuneration package
• Perth-based opportunity with diverse growth prospects
• Flexible working arrangements and generous parental leave options
• Staff discount program and access to educational and leadership development
• Endless career pathways and opportunities for advancement within UGL and CIMIC Group

UGL is renowned for providing end-to-end engineering, construction, and maintenance services across various sectors. We embrace diversity and strongly encourage applications from individuals with disabilities, Aboriginal & Torres Strait Islander backgrounds, mature-aged workers, and culturally diverse backgrounds.

At UGL, we value diversity and encourage individuals from all backgrounds to apply.

Note:

Applicants may be subject to relevant screening checks including a national criminal history check and pre-employment medical assessment.