Project Administrator

Australian Naval Infrastructure Pty Ltd; Adelaide; Hybrid; AUD 65,000 - 85,000; Full time

Job summary

Australian Naval Infrastructure Pty Ltd (ANI) is seeking a Project Administrator in Adelaide to provide coordinated administrative support across multiple projects. You will work closely with Project Directors and Project Managers to ensure governance, reporting and document control are maintained to a high standard.

The role requires strong organisational, communication and stakeholder management skills, with the ability to manage competing priorities and deadlines.

Qualifications

• Strong administrative, communication and relationship management skills.
• Experience supporting governance, reporting and document control across projects.
• Ability to coordinate multiple projects and manage competing priorities.

Responsibilities

• Provide project coordination and administrative support across multiple projects, including diary management and meeting minutes.
• Establish and maintain project registers and governance artefacts (RFI, action, risk registers).
• Coordinate governance and reporting activities (status reports, schedule updates, risk summaries, briefing materials).
• Support design reviews and submissions with document distribution and stakeholder reviews.
• Assist with project delivery activities (land access, stakeholder approvals, utility interfaces, coordination for construction and commissioning).
• Liaise with internal and external stakeholders to support information flow and issue resolution.
• Support governance, safety, document control processes and work systems; promote a customer-focused culture.
• Coordinate onboarding and training for project team members and manage SharePoint/Teams sites.

Skills

Administrative skills

Communication

Relationship management

Education

Project administration qualification

Tools

Microsoft Office

PowerPoint

Word

Excel

Job description

The Project Administrator will provide coordination and administrative support across multiple projects, contributing to effective governance, reporting, document control and project delivery processes.

Australian Naval Infrastructure Pty Ltd (ANI) is the owner, developer and manager of the Osborne Naval Shipyards, supporting the Commonwealth’s Naval Shipbuilding Plan. ANI is responsible designing, constructing and managing the shipyard infrastructure, including the new Nuclear-Powered Submarine Construction Yard to support the AUKUS program, and operating and maintaining common use facilities.

ANI plays a pivotal role in delivering Australia’s naval shipbuilding capability, contributing to one of the nation’s most significant and complex infrastructure programs. Based in Adelaide, our work underpins the future of naval shipbuilding through world-class infrastructure at Osborne.

ANI has an opportunity for an organised and proactive Project Administrator to join its Delivery team in Adelaide. Working closely with Project Directors and Project Managers, you will provide coordination and administrative support across multiple projects, contributing to effective governance, reporting, document control and project delivery processes.

Key Responsibilities

• Provide project coordination and administrative support across multiple projects, including meeting coordination, diary management, minute taking, correspondence and project documentation.
• Establish and maintain project registers, including document, RFI, action and risk registers, to support effective project governance and controls.
• Coordinate governance and reporting activities, including project status reports, schedule updates, risk summaries, action trackers and executive briefing materials.
• Support design reviews and technical submissions, including document distribution, stakeholder reviews, comment collation and close-out tracking.
• Assist with project delivery activities, including land access, stakeholder approvals, utility interfaces and third-party coordination for construction and commissioning works.
• Liaise with internal and external stakeholders, consultants, contractors and utility providers to support project coordination, information flow, issue resolution and service delivery objectives.
• Support the development and continuous improvement of project governance, safety, document control processes and work systems, while promoting a responsive and customer-focused culture.
• Coordinate onboarding and training activities for project team members, manage project SharePoint and Teams sites, and undertake other duties aligned with the role as required.

About You:

You will be a highly organised and collaborative individual with strong administrative, communication and relationship management skills. You will be comfortable supporting multiple projects, managing competing priorities and working to deadlines. With a proactive and customer-focused approach, you will demonstrate sound judgement, attention to detail and a genuine interest in developing your career in project management.

You will also have:

• Australian citizenship and the ability to obtain and maintain the security clearances required for a Defence-related facility.
• Relevant qualifications in project administration, project management or a related discipline.
• Strong organisational, administrative and problem-solving skills, with the ability to prioritise competing workloads and meet deadlines.
• Well-developed interpersonal, written and verbal communication skills, including experience preparing reports, correspondence, meeting minutes and other project documentation.
• Experience working within a multidisciplinary project team, preferably in an industrial, infrastructure or government environment, with the ability to build effective stakeholder relationships.
• Proficiency in Microsoft Office applications, including PowerPoint, Word and Excel.
• An understanding of project lifecycles, governance, scheduling, risk and issue management, with an interest in developing a career in project management.

Applicants must be able to either hold or be able to gain and maintain an appropriate national security clearance. Applicants will be required to consent to background checks.