Senior Coordinator - Academic Workload

Victoria University; Melbourne; On-site; AUD 114,000 - 128,000; Full time

Benefits offered by this job

Competitive salaries

Excellent superannuation

Family-friendly policies

Job summary

Victoria University in Melbourne seeks a Senior Coordinator - Academic Workload to lead academic workload planning, ensuring staffing availability, workload allocation and reporting align with university policies and the enterprise agreement.

You will collaborate with College leaders and professional services to translate requirements into scalable processes, monitor data quality and drive continuous improvement for sustainable workforce planning.

Qualifications

• Postgraduate qualification and demonstrated expertise in tertiary academic workload allocation.
• Experience leading development and implementation of organisational processes and initiatives.

Responsibilities

• Act as the business owner of the academic workload planning process.
• Collaborate with Colleges and professional service areas to record staffing availability.
• Prepare timely reports on academic workforce utilisation and class/course viability.
• Develop and improve scalable mechanisms for recording and managing academic workforce information.
• Establish consistent business practices for academic workload planning.
• Monitor process performance and data quality, identifying improvement opportunities.
• Build relationships with senior stakeholders and internal/external partners to support planning outcomes.
• Champion service excellence and staff/student experience.

Skills

Stakeholder engagement

Analytical thinking

Communication skills

Time management

Problem solving

Education

Postgraduate qualification

Job description

At VU, we aim to be one of the leading impact universities in the world. VU is an impact‑driven university committed to equity, excellence and opportunity. Based in Melbourne’s west and connected globally, we put students first through the VU Block Model, dual‑sector pathways and strong industry partnerships. We are a values‑led, inclusive workplace where diverse talent is supported to make a real difference.

About the Team

The role sits within the Office of the Vice-Chancellor and supports academic workforce planning across the Tertiary Education Portfolio. Working collaboratively with College General Managers, Heads of Operations, Program Heads and professional service teams, the team supports consistent academic workload allocation, accurate reporting and effective workforce utilisation. The role also works closely with People and Culture, Finance, Timetabling, VU Research and other key stakeholders to support University-wide planning and operational requirements.

About the Role

As the Senior Coordinator - Academic Workload, you will play a key role in coordinating and improving academic workload planning across Victoria University. You will oversee the academic workload planning process, ensuring academic staffing availability, workload allocation and reporting are accurately recorded and aligned with University policies, procedures and enterprise agreement obligations.

Working closely with College leaders and professional service teams, you will translate business requirements into effective processes and scalable workforce planning mechanisms. You will also analyse workforce utilisation, monitor data quality and process performance, and identify opportunities for continuous improvement.

This is an opportunity to influence how academic workforce planning is delivered across the University, build strong stakeholder relationships and contribute to efficient, consistent and sustainable ways of working.

Position Key Duties

• Act as the business owner of the academic workload planning process, ensuring its configuration, functionality and alignment with agreed business requirements.
• Collaborate with Colleges and professional service areas to accurately record academic staffing availability in accordance with University policies, procedures and operational frameworks.
• Prepare timely reports on academic workforce utilisation, including class sizes, course and unit viability, and support efficient workload allocation within budgetary frameworks.
• Develop, implement and continually improve scalable mechanisms for recording and managing academic workforce information.
• Establish consistent business practices that support the transition to, and ongoing operation of, academic workforce planning.
• Monitor process performance, data quality and user experience, identifying and implementing opportunities for improvement.
• Build effective relationships with senior stakeholders and relevant internal and external partners to support consistent planning and operational outcomes.
• Champion service excellence, continuous improvement and practices that enhance the staff and student experience.
• Classification: HEP 8
• Salary: $113,953 - $128,326 per annum + 17% employer superannuation
• Employment Type: Full time, Continuing

For a detailed overview of the role’s duties and responsibilities, please refer to the Senior Coordinator - Academic Workload position description.

About You

You are an analytical and solutions-focused professional with the ability to work collaboratively with senior stakeholders and translate complex organisational requirements into practical, effective processes. You bring strong organisational skills, sound judgement and a commitment to continuous improvement.

You will also bring:

• A relevant postgraduate qualification and demonstrated expertise in tertiary academic workload allocation, or a comparable combination of skills and experience.
• Experience leading the development and implementation of organisational processes and initiatives aligned with strategic planning, performance, governance and organisational outcomes.
• Highly developed analytical, conceptual and problem-solving skills, including the ability to develop creative solutions to complex strategic and operational challenges.
• Excellent written and verbal communication skills, including the ability to prepare clear and concise business cases, reports and presentations.
• Strong stakeholder engagement, consultation, negotiation and influencing skills, with the ability to build consensus and maintain productive relationships at senior levels.
• Highly developed organisational and time management skills, with the ability to manage competing priorities, respond flexibly to changing demands and deliver outcomes within required timeframes.

An understanding of the internal and external factors affecting the operation of a dual-sector university would be advantageous.

Please note:

The University is a Child Safe organisation.You willbe requiredto hold a current Employee - Working with Children Check (WWCC) or be willing to obtain one prior tocommencingemployment.

Applications will close at 11:59pm Sunday 1 November 2026.

Visa sponsorship is not available for this position.This role requires for applicants to have full and permanent working rights in Australia.

Why Join VU:

VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visitour Careers at VU Webpage

Our Commitment

Victoria University is committed to fostering an inclusive, respectful, and socially responsible community. We honour our deep diversity by respecting First Nations perspectives and embedding sustainable approaches to Protecting Country, while championing progressive inclusivity for all-embracing Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio-economic backgrounds. As a WGEA Employer of Choice for Gender Equality, we strive to create a place where everyone feels they belong, and we ensure a positive, barrier-free recruitment experience by providing adjustments and accessible formats upon request at [e-mail] or [phone].